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Sound Recordings Cataloguing

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SOUND RECORDING CATALOGUING CHEAT SHEET

J. McRee (Mac) Elrod 6 March 2013

First examine the sound recording to determine (1) its physical form,
and (2) whether it is music or speech. Your prime source of information
is the label closest to the content as opposed to the container.

The MARC field tags make a good checklist because they are more exact
than terms would be.

The current version of MARC used in North America, Australia and
increasingly Europe is MARC21, a harmonization of CANMARC and USMARC,
with changes for Germany and Great Britain.

MARC records are composed of fixed (same place, same length) and
variable fields. Fixed fields are in a Leader, and in fields 006, 007,
and 008. In bibliographic utilities and local systems these fixed
fields are broken out into named fields for ease of entry. At first
fixed fields seem abstruse. Soon the more common ones will become
second nature.

See the bibliographic utility's coding manual or MARC for codes not
included here.

Fixed Fields

LDR/06 (Type):
i = spoken recording
j = music recording

LDR/07 (Bib lvl):
m = monograph
s = serial (see Serials Cataloguing Cheat Sheet)

LDR/17 (Enc lvl):
blank = full record sound recording in hand
1 = full record sound recording not in hand (e.g., using
publisher's catalogue)
2 = less than full record
i = OCLC full record } Prefer MARC21
k = OCLC less than full } codes

LDR/18 (Desc):
a = AACR
i = ISBD (use for RDA with ISBN punctuation)

Physical desciption (not coded by all libraries

007/00 s = sound recording
01 SMD
d = disc
g = cartridge
s = cassette
t - reel
w = wire
03 Speed
b = 33 1/3 rpm
c = 45 rpm
d = 78 rpm
| = no attempt to code
04 Configuration
g - multichannel, e.g., Dolby surround
m = monaural
q = quadraphonic
s = sterophonic
05 Groove | = no attempt to code
06 Dimensions
a = 3 in.
b = 5 in.
c = 7 in.
d = 10 in.
e = 12 in.
g - 4 3/4 in. or 12 cm.
j = 3 7/8 in or 2 1/2 in.
n = not applicable
| = no attempt made to code
07-13
| no attempt to code (see MARC21 if cataloguing for
a sound recording special collection)

008/06 (Date type):
s = single
m = multiple
p = release/recording dates

008/07-10 (Date one):
Single date (s) or beginning date (m)
Release date (p)

008/11-14 (Date two):
Ending date (m)
Latest date for others, e.g., p recording date

008/15-17 (Country):
at = Australia
enk = England
fr = France
gw = Germany
it = Italy
ja = Japan

States (U.S.):
alu aku azu aru cau cou ctu deu dcu flu gau
hiu idu ilu inu iau ksu kyu lau mau meu mdu
miu mnu mou msu mtu nbu ncu ndu nhu nju nmu
nvu nyu ohu oku oru pau riu scu sdu tnu txu
utu vau vtu wau wiu wvu wyu
xxu = United States, state unknown

Provinces (Canada):
abc bcc mbc nfc nkc nsc ntc nuc onc pic quc snc ykc
xxc = Canada, province unknown

008/18-19 (Comp form):
Use nn for non music; two blanks if not supplied
an = anthems
bt = ballets
bg = bluegrass
bl = blues
cn = canons and roundsct
ct = contatas
cz = canzonas
cr = carols
ca = chaconnes
cs = chance compositions
cp = chansons polyphonic
cc = Christian chant
cb = chant religions other than Christian
cl = choral preludes
ch = chorales
cg = concerti grossi
co = concertos
cy = country music
df = dance forms
dv = divertiments etc.
ft = fantasias
fm = folk music
fg = fugues
gm = gospel music
hy = hymns
jz = jazz
md = madrigals
mr = marches
ms = masses
mz = mazurkas
mt = minuets
mo = motets
mp = moving picture music
mu = multiple forms
mc = musical reviews & comedies
nc = nocturnes
nn = not applicable
op = operas
or = oratorios
ov = overtures
pt = part-songs
ps = passacaglias
pm = passion music
pv = pavans
po = polonaise
pp = popular music
pr = preludes
pg = program music
rg = ragtime
rq = requiems
ri = ricercars
rc = rock
rd = rondos
sn = sonatas
sg = songs (art songs, not pop songs)
st = studies & exercises
su = suites
sp = symphonic poems
sy = symphonies
tc = taccatas
ts = trio-sonatis
uu = uknown (subject heading reflects instrument only)
vr = variations
wz = waltzes
zz = other forms

008/20 (Format):
n = not applicable (used for scores)

008/22 (Target audience):
e = adult
l = young adult
j = children

008/24-29 (Accomp. material):
blank = none
a = printed text

008/35-37 (Language):
eng = English
fre = French
ger = German
ita = Italian
jpn = Japanese
spa = Spanish

Variable Fields

010 LCCN

LC card order number; not usual for a sound recording; key in MARC
record with three blank spaces in front, and 0's as needed
replacing "-" to equal 8 spaces.

020 ISBN

International Standard Bibliographic Number (ISBN); not usual for
a sound recording; key in MARC record without hyphens.

024 Other standard number

A standard number other than ISBN (020) or ISSN (022); the 1st
indicator says which it is; 0 International Standard Recording Code is
the one most likely to be on a a sound recording; enter it with
capital letters and no hyphens.

028 Producing agency number

A number given by the recording company; nearly always present; in
$a enter letters in capitals, a space, and the number; in $b enter the
name of the record publisher; use 1st indicator 0 for issue number; in
the absense of an issue number (rare) use 1st indicator 1 for matrix
number (master from which the recording was made) if present; with
both use 2nd indicator 1 to make it a note and searchable.

040 Cataloguing agency code

Field 040 says $a who catalogued; $b in which language (often lacking in
AACE2 records); $c who made it machine readable; and $d who finished the
record.
Today originals are usually done in one operation online, but use 040
$aCaBNVSL$cCaBNVSL$dCaBNVSL (substitute your NUC code for SLC's). For
derives leave in $b language code (may be used by a Quebec libary to
For RDA records, $blanguage and $erda follow $a library code. The $b
language is language of cataloguing, not language of the item, e.g.,
$beng or $bfre.

Replace $d except $dDLC.

The order of subfields is 040$a$b$e$c$d.

050 LCC

Library of Congress call number (LCC); in MARC record key as
050 2nd indicator 0 (assigned at LC) or 4 (local), e.g.: 050 4
$aAB1234.5$b.D78 1998, or if two Cutters, 050 4 $aAB123.5.C6$bD78
1999. Note period for first Cutter, $b for second, both for one
Cutter, but only one of each.

[055 Canadian FC, KF, PS 8000]

082 DDC

Dewey Decimal call number (DDC); 2nd indicator 0 if assigned
by LC, 4 if local. Omit Cutter. Use " / " to indicate natural
breaks. On OCLC locally assigned DDC numbers plus Cutter are keyed
in 092.

090 Local call number

Local call number; MARC tag number varies with system. At SLC
coded with slashes for line breaks, e.g.:
090 0 $aAB/1234.5/C6/D78/1998$bMAIN$c1-2$d1-2 ($b = location,
$ccopies, $dvolumes)

On OCLC keyed like 050 when used for locally assigned LCC numbers.

092 aee 082.

100 Author, Composer

Personal main entry; enter surname first, e.g., 100 1 $aJones,
Tom. Many sound recordings are of mixed responsibility and are
entered under title. Sound recordings may be entered under the
first composer or performer given, if there are three or less.
Audio books are entered under the author of the text being read.
Oral histories are entered under the interviewee.

110 Corporate author

Some sound recordings are entered under the artistic group,
e.g., Temptations (Musical group)

111 Conference

If what you have is the recording of conference proceedings, the
name of the conference is the author. In a MARC record the name is
followed by $d(number :$ddate :$cPlace), or if no number, $d(date
:$cPlace). BUT 110$aCorporate Name.$bConference$n( ...

130 Uniform title

Uniform title as main entry. If the work is a recording of a
sacred sork such as the Bible, that title (known as a uniform title)
goes in 130. For the Bible you give language and date. For parts of
the Bible you start with Bible, e.g.:
130 $aBible.$pO.T.$pGenesis$lEnglish$f1995.

240 Uniform title

Uniform title as filing title; given after a 100, and is very
common for classical music. (Both 130 and 240 being called uniform
title shows how MARC works as a check list better than words.)
See AACR2 1998 25.25 for instructions and examples of uniform
titles, e.g, 240 1 $aSymphonies.$nH.I., no.24,$rD major; the system
provides the square brackets which uniform titles have as printed
or displayed.

245 Title

The title as on the recording label; follow the title proper with
$h[sound recording]; use a ":$b" before subtitle; "=" (or "=$b"
if $b not already used) before a title in another language.
Follow with "/$c" and responsible persons, such as composer of
music, author of book, or performing musical group.

In 245 only the first word and proper names are capitalized.
All German nouns are capitalized. Use 1st indicator 0 if title
main entry, or 1 for title added entry if there is a 1XX; 2nd
indicator for number of spaces to be skipped in filing, e.g., A =
2, An = 3, and The - 4, because of the space following the initial
article, e.g.: 245 04 $aThe story of Tom Jones.

AACT2's 245$h[sound recording' GMD is omitted from RDA records,
except locally in some libraries.

246 Alternate title

Alternate title which represents the whole work, e.g.:
246 31 $aParallel title
246 30 $aDistinctive subtitle
246 1 $iContainer title:$a
1st indicator 3 means added entry, no note; 1st indicator 1
means added entry and note.

250 Edition
e.g.,
Student ed. Not common for sound recordings.
RDA changed: do no abbreviate unless abbreviated on item.

260 (AACR2) or 264 (RDA) Imprint
e.g.:
260 $aHamburg [Germany] :$bDeutshce Grammophone,$c1995.
264 1 $aHamburg [Germany] :$bDeutshce Grammophone,$c2013.

RDA : Do not abbreviate unless abbreviated on item.

[Supply jurisdiction if lacking, use AACR2 abbreviations, or spelled
out in RDA records. Do not transcribe postal codes.]

Field 264 is repeating, with first indicator for sequence (2 intervening,
3 current); second for function (0 production, 1 publication, 2
distribution, 3 manufacture, 4 copyright.

300 Collation
e.g.,
1 sound disc (45 min.) :$bdigital, stereo., 33 1/3 rpm ;$c12 in.
1 sound cassette (90 min.) :$b2 track, 1 7/8 ips, analog,
mono. ;$c1/8 in.
[Tracks, speed, and size to be ommitted if standard for
the format according to AACR; SLC always gives since standards
have been known to change.]

RDA allows the use of a term from the carrrier list, or a more exact
term as unit name, e.g.,:
2 CDs (240 min.) :$bdigital, stereo ;$c4 1/2 in.
1 miniCD) (60 min,) $bdigital ;$c2 1/2 x 3 in.

The LC/PCCPS calls for in. rather than cm for sound carriers.

If the miniCD has "business card CD" on the container or item,
give that phrase as a quoted 500 note.

RDA change: may give "CD" and "miniCD" as unit name (aka SMD).

336-338 RDA media terms

Only those 336-338 terms appropriate for sound recordings are given here; for full list see:

http://metadataregistry.org/concept/list/vocabulary_id/45.html

336 Content (follow term with $2rdacontent)

performed music
sounds
spoken word

http://metadataregistry.org/concept/list/vocabulary_id/37.html

337 Media type (follow term in $2rdamedia

audio

http://metadataregistry.org/concept/list/vocabulary_id/46.html

338 Carrier Type (follow term iwith $2rdacarrier)

audio cartridge
audio cylinder
audio disc
sound-track reel
audio roll
audiocassette
audiotape reel

344 Sound characteristics, e.g.: 344 $adigital$boptical$2rda

[SLC applies 344 only on request.]

440 Series as on item and traced (obsolete)

Change to 490 1; cut and paste content into 830 after checing series
authority for difference in traced form.

490 Series as on item.

Beginning June 1, 2006, the US Library of Congress is coding all
series as 490 0.

It has been SLC policy since January of 1979 to have no 490 0 in
bibliographic records. (Some but not all SLC customers index 490
in their series and/or title indexes, making access uneven between
customers.) When you encounter a 490 0, and it contains no subject
word, or a responsible corporate body or person, e.g., "Penguin
books", change the 490 0 to a 500 quoted pseudo series statement.

If the 490 0 transcribed series statement contains a subject word,
e.g., "Studies in chemistry", change the 490 0 to 490 1, and enter
the series in 830 with 2nd filing indicator 0-4. If the series title
is generic, e.g., "Report" or "Works", and has been established in
either the LC or LAC authority files, add the name of the responsible
body or person in curves.

Provide ";$v" issue number or year as relevant. Include ISSN in $x
if available.

500 Notes

General notes. There are also specific notes. As a beginner, if
you see something which seems helpful on the label or
container, just quote it.

If not in 300 after smd, "CD" is in 500, rather than the 548 used
for VHS, at the request of music cataloguers.

505 Contents
e.g.,
505 $aSide 1. Title one -- side 2. Title two. "/" and
composer or author may follow the title. The minutes the
composition plays may be given in partentheses.

508 Persons responsible for the production.

511 Performers

518 Where and when recorded if available.

520 Summary

Summary of subject or genre content, or of the plot in case of recorded
fiction. Our clients tell us that inclusion of summaries increases use
due to keyword searching. But if quoting with "--", we
attempt to screen out publisher's "puff" adjectives substitutomg
"...", and just include the parts which actually tell you something
about the item.

538 System requirements

Briefly used for "CD". Now CD is given as smd, after smd, or in 500
depending on library choice. SLC gives after smd.

6XX Subjects.

In MARC records, subject subdivisions have subfield codes
650 0 $xTopic$zPlace$yPeriod$vGenre.

600 Person as subject

In same format as person as author.
Include oral history interviewee

610 Corporate body as subject

Including governments; same format as 110.
Include institution described in oral history.

611 Conference as subject.

Same format as 111.

630 Uniform title as subject.

650 Topic as subject

Some libraries are still coding LCSH genre terms as 650. Cf. 655.

651 Place as subject

Not including governments; cf. 610, e.g.:
651 0 $aCanada$xHistory$y1755-1763.
Include place described in oral history.

655 Genre heading
e.g.,
655 0 $aPopular music.
formerly
655 7 $aPopular music.$2lcsh
Some music cataloguers are continuing to use 650
655 0 $aOral history.

700 Person as added entry

E.g., performers, interviewer for oral histories.

710 Corporate body as added entry.

Same format as 110.

711 Conference as added entry.

Same format as 111.

740 Title added entries

Now in MARC titles which represent the whole work are coded 246, while
titles which represent part of the work or a related work, are here.

830 Series tracing

Series entered in catalogue. Series as on item is in 490 1st indicator
1.

Some customers depart from our standard practices as reflected in the
cheat sheet.

One customer in particular:
300 has "Compact disc" rather than "CD".
300 $c12 cm rather than 4 3/4 in.

LCSH genre terms are in 650's , e.g., 650 0 $aFolk music$zNewfoundland and Labrador.
Some music libraries are using 650 for LCSH genre terms until LCGFT music
genre terms are available.

Amigos Library Services offers a self-paced online course:

http://www.amigos.org/learning/catalog/shopping/format.php?search=3

OLAC guide for playaways:

http://www.olacinc.org/drupal/capc_files/playawaysPDF.pdf

[SLC considers AACR's 245$h[electronic resource] to be misleading for
equipment such as plaaways, and, prefers a compound GMD, e.g., 245$h[equioment : sound recording], 300 $a1 MP3
(performed music) or (spoken word). SLC has added "equipment" to
the RDA unmediated carrier terms.]

Guide to Cataloging SlotMusic

http://www.olacinc.org/drupal/capc_files/SlotMusic.pdf