Cheat Sheets

DVD Cataloguing


Coding for a DVD

12 March 2014

(See also Video Recordings, Streaming videos, Blu-ray disc)

A DVD would be considered a form of videorecording.

LDR/06 = g (Projected medium)
LDR/18 = a AACR2
i ISBD (use for RDA)
008: fill in character positions as appropriate.
008/29 (Form of item): should be blank (although some might argue that the
new value for electronic be used)
008/33 (Type of visual material): v (Videorecording)

Physical aspects of DVDs could be coded in the Videorecording 007 as

007/01 = d (videodisc)
007/02 = blank or fill (undefined)
007/03 = b black and white
c colour
007/04 = g (laser optical videodisc)
007/05 = a spimd in medium
007/06 = h videodisc
007/07 = z (other size) DVDs are 12 cm or 4 3/4 in.; neither has a code..
007/08 = m monaural
q auadraphonic, surround
s sterophonic
Fixed Fields sanple

Type: g Elvl: I Srce: d Audn: g Ctrl:
Lang: eng BLvl: m Form: GPub: Time: 102
MRec: Ctry: cau Desc: a TMat: v
Tech: l [live] DtSt: p Dates: 1999, 1939
Tech: a [animation]

007 v $b d $d c $e g $f a $g i $h z $i q

Variable Fields :
020 $aISBN [price not required]
028 40 $arecirding company numberbrecording company
040 The order of subfields is 040$a$b$e$c$d.
$a cataloguing library cide
$e rules, e.g., rda (not used for AACR2)
$b language of cataloguing, e.g., eng
$c keying libarary cide (usually same as $a)
130 Uniform title.
If the motion picture has the same title as a
print item, some libraries use a 130 uniform title
with "{Motion picture)" as qualifier; some find
the inconsistent presence of the 130, and the
qualifier differing from the SMD and SMD to be
245 XX $aTitle$h[videorecording] :$bsubtitle.
[If editing, consider moving noncast credits
to 508 rather than 245 /$c.]
RDA: Omit 245$h; see 336-338

Normally the original title is in 245$a, and any other
language title in 245 =$b and 246. For foreign films,
with only the English title on the carton, some prefer
carton title as 245$a, and title frame title as 245=$b
and 246.

246 Other title.
Often used for parallel title (coded 246 3), or distinctive
portion of title (coded 246 30).

250 Edition. [Record "Widescreen", "Letterbox" in 538]

257 C0untry of original production. {Begin assigning with RDA]
Needed because 655 genre terms lack geographic subdivision.

260 Imprint $aPlace :$bProducer,$cyear. AACR2

264 Detailed imprint. RDA.

264 1 $a$b$c replaces 260 $a$b$c

264 3 $a$b$c replaces 260 $e($f$g)

Field 264 is repeating, with first indicator for sequence (2 intervening,
3 current); second for function (0 production, 1 publication, 2
distribution, 3 manufacture, 4 copyright.

300 $a1 videodisc (DVD)* (102 min.) :$bsd., col. ;$c4 3/4 in.
RDA: 1 DVD (102 min.) :$bsound, colour ;$c4 3/4 in.
RDA allows the use of exact name rathr than the generic "videodisc;
many repeat videodisc from 338.
*Placement of "(DVD)" as opposed to 538, unless used as SMD or
unit name. "(DVD HD)" and "(Blu-ray disc)" as appropriate.

See at end for longer alternative RDA 300.

336-338 Media terms

336 Content type
Follow term with $2rdaontent; if more than one needed, use repeating 336
performed music (use for musicals and operas in addition to two dimensional
moving image)
spoken word (need not be used for dialogue in a film; two-dimensional
moving image diffinition includes sound track)
three-dimensional moving image
two-dimensional moving image

337 Media type (follow term with $2rdamedia)

338 Carrier type (follow term with $2rdacarrier

34X [Prefer 300, 538, for simpler OPAC display]

440 X $aSeries statement obsoltete)

490 1 $aSeries as on item; indicator 1 means
traced from is in 830.

500 Notes

General notes. There are also specific notes. As a beginner, if
you see something which seems helpful on the title frame or
container, just quote it.

[501 Issued with, e.g., Special features, Bonus

SLC finds it helpful in ordering notes in a record to use this
specific note for such information as added features.]

[503 see<\i> 518

Still used by SLC, even though obsolete, e.g., 503 $aOriginally issued
as a motion picture in 1999.]

505 Contents
505 $aSide 1. Title one -- side 2. Title two.

508 Persons responsible for the production, i.e., non cast credits.

[When cutting and pasting responsible persons from 245/$c, upper case
the first letter after $c' paste in from of an existing 508, insert
" ; " and lower case the first letter of an existing 508 if not a
proper name.]

In general, include the following:

* Director
* Producer
* Editor
* Director of photography, or equivalent
* Writer of screenplay or script
* Music director, composer, or performer if one person or group
chiefly responsibly
* Presenter or narrator (e.g. for documentaries)

In general, do not include the following, unless they are particularly
significant (e.g. multiple musical performers for a musical film,
make-up for Planet of the Apes.):

* Costume
* Art director
* Sound
* Set
* Make-up
* Special effects
* Visual effects
* Stunts
* Production company
* Executive producer
* Musical performers if more than one person or group

Consult IMDB to ascertain information not present on the physical


511 Performers, i.e., cast credits

518 Event information, e.g., Originally issued as a motion picture {date}.

520 Summary

Summary of subject content, or of the plot in case of drama.
Our clients tell us that inclusion of summaries increases
use due to keyword searching. But if quoting with "--", we
attempt to screen out publisher's "puff" adjectives substituting
"...", and just include the parts which actually tell you something
about the item. For DVD-Rs, give the information: Recorded DVD
(DVD-R); may not play on all VCRs.

538 System requirements

Requirements for use. [ DVD or VHS if not given in 300.] May
include additional information such as region, type of sound.
[widescreen vs, letterbox.] [SLC only uses if there is additional
information, and removes "DVD", capitalizing the first letter.

546 Languages

Includes such notes such as "Closed-captioned." "Dialogue in Chinese
with English subtitles."

6XX Subjects

In MARC records, subject subdivisions have subfield codes
$xTopic$zPlace$yPeriod$vGenre. For motion pictures use $vDrana.

600 Person as subject

In same format as 100person as author.

610 Corporate body as subject

Including governments. In same format as 110.

611 Conference as subject.

In same format as 111.

630 Uniform title as subject.

650 Topic as subject
650 0 $aGay men$vDrama.
650 0 $aChemistry$vVideorecordings.
[Some libraries use GMDs as $v form subdivisions.]

651 Place as subject

Does not include governments, e.g.:
651 0 $aCanada$xHistory$y1755-1763$vDrama.

655 Genre heading
655 7 $aFeature films$2lcgft

Older records will have:

650 0 $aFeature films.

650 0 $aTopic$vDrama.
655 0 $aVideo recordings for the hearing impaired.
655 7 $aFeature films.$2lcgft
655 7 $aMusical films.$2lcgft

Other genre headings:


See Library of Congress Genre Form Terms (lcgft) for additional

700 Cast and noncast persons in 511 and 508

710 Production companies

[SLC does not make added entries for production companies.]

740 X2 $aAnalytical title, e.g., a short in Special Features.


Sample RDA records may be seen here: