Cheat Sheets

Integrating Resources Cataloguing



J. McRee (Mac) Elrod 29 May 2011

[SLC practices in brackets]

Integrating resources are continuations in which new material is
incorporated with older material, such as loose-leaf services (common
for law material), and websites.

Integrating resources are covered by the revised AACR2 Chapter 12,
Continuing Resources, replacing the chapter on Serials.

Fixed fields:

LDR/06 (Type of record): a Language material

LDR/07 (Bibliographic level): i Integrating resource

LDR/17 (Encoding level)
blank = full record item in hand or on screen
1 = full record not in hand or viewed
2 = less than full record
8 = CIP record (upgrade)
i = OCLC full record } Prefer MARC21
k = OCLC less than full } codes

LDR/18 (Descriptive cataloguing form):
a = AACR2
i = ISBD (use for RDA)

008/06 (Type of publication date):
c Continuation
d Dead continuation

008/07-10 (Beginning year):

If you don't know the first year, AACR2 would have you guess the
decade. CONSER is more conservative and would have you use 19uu or
even 1uuu or uuuu rather than doing any estimating.

008/11-14 (Ending year): 9999 if still being updated

If you have an ending year, enter it, and change 008/06 to d. You may
use "u" for unknown digits here as well.

008/15 (Place of publication)

Country (008/15-17)
at = Australia
enk = England
fr = France
gw = Germany
it = Italy
ja = Japan

States (U.S.):
alu aku azu aru cau cou ctu deu dcu flu gau
hiu idu ilu inu iau ksu kyu lau mau mdu meu
miu mnu mou msu mtu nbu ncu ndu nhu nju nmu
nvu nyu ohu oku oru pau riu scu sdu tnu txu
utu vau vtu wau wiu wvu wyu
xxu = United States, state unknown

Provinces (Canada):
abc bcc mbc nfc nbc nsc ntc nuc onc pic quc snc ykc
xxc = Canada, province unknown

008/18 (Frequency): k Continuously

008/21 (Type of serial: d Database
l Loose-leaf
w Website

008/28 (Government publication): f Federal
s State or provincial
l Local
i International

008/35-37 (Language): eng English
fre French

008/39 (Cataloguing source): d Original

Variable fields:

022 $aISSN (with hyphen)

040 Cataloguing agency

Field 040 says $a who catalogued; $b in which language (LAC records
only for AACR2); $c who made it machine readable; and $d who finished
the record, and $erda if RDA record.

The order of subfields is 040$a$b$e$c$d.

Today originals are usually done in one operation online, but lie and
use 040 $a[CaBNVSL$cCaBNVSL$dCaBNVSL] (substitute your NUC code for
SLC's). For derives, if the 110/710/830 are French, and have no
English forms to substitute, leave in $bfre language code (may be
used by a Quebec library to determine display - aka print - constants
generated by 246 indicators); remove $bfre if access points are
changed to English; remove $beng (since it is not added to DLC
records); repeat the 040$a code in $c if lacking; and add $dCaBNVSL
(or your code) at the end. MARC record checking software expects to
find at least subfields $a and $c.

050 2nd indicator 4 LCC

Example: 050 4 $aQD1$b.J67

[055 Canadian FC, KF, and PS 8000]

082 2nd indicator 4 DDC number

Example: 082 4 $a540.5

110 Name of corporate body *if* the loose-leaf service or website
is the official report of that body's activities or decisions. Use
1st indicator 1 if a government body with jurisdiction first, otherwise 2.

See AACR2* 21.1B2 for a list of types of publications which may have
corporate main entry. When in doubt, enter under title, with corporate
body in 710.

130 0 $aUniform title (Qualifier)

*IF* the integrating resource you are cataloguing has the same title
proper as a resource already in your catalogue, AACR2 allows (CONSER**
and LCRI**** require) you to enter the one now being catalogued under
a 130, so that a qualifier will distinguish it. Place published, or
date publication began, are the best qualifiers; issuing body could

245 00 $aTitle proper =$bParallel title.
245 00 $aTitle proper$h[electronic resource] =$bParallel title.
RDA: Substitute 336-338 for 245$h.

CONSER provides that the parallel title be given only as a 246 11,
initialism as 246 13. [SLC follows AACR2 in providing parallel title in
both 245$b and 246, but removes from 245 on export if not wanted by

Transcribe other title information as a note, since that information
tends to change more often than title proper.

Use 1st indicator 1 if there is a 110, otherwise 0.*** Use 2nd indicator
for spaces to skip in filling, e.g., 4 for "The". The capitalizing of the
first word after A, An or The is an old practice; don't do it.

246 30 $aPart of title
246 31 $aParallel title
246 32 $aDistinctive title
246 14 $aCover title
246 15 $aAdded title page title
246 16 $aCaption title
246 17 $aRunning title
246 18 $aSpine title
246 3 $iSource:$aTitle from somewhere else, e.g., At head of title:

247 10$aFormer title of a loose-leaf services or websites

250 $aEdition statement. Websites lately have them, but loose-leaf
services may. you might have something like 250 $aEnglish ed.
RDA: spell out "edition" if spelled out on item.

260 (AACR22) or 264 (RDA) $aPlace of publication :

Give City, Jurisdiction. Abbreviate jurisdiction according to AACR B.14.
If jurisdiction is lacking, use square brackets around the abbreviation.
RDA: transcribe spelled out form if on resource. [Supply spelled out
version if lacking. Do not transcribe postal codes.]

260 or 264 $bPublisher,

Give (as per AACR2) current publisher of an integrating resource.
publishers in a note (500 as per MARC21; 503 as per SLC practice).

260 or 264 $cYear-

For the date one example above, this would be according to AACR2
,$c[195-]- or ,$c[195-?]- . CONSER allows that no $c be given. The
trailing comma is no longer given. SLC follows AACR2 or RDA unless client
requests otherwise; the 260 or 264 $c is removed on export, as opposed
to being omitted.

Example: 264 1 $aBoston, Mass. :$bMcGraw,$c1998-

Field 264 is repeating, with first indicator for sequence (2 intervening,
3 current); second for function (0 production, 1 publication, 2
distribution, 3 manufacture, 4 copyright.

ISBD (International Standard Bibliographic Description) requires that
there be a space before and after certain marks of punctuation, such as
245 "/" and 264 ":". In the MARC record there is no space before or
after a subfield code because the system will substitute the space for
the code. OCLC, however, displays a space with the subfield code.

300 Collation.

For loose-leaf services, the collation would be number of volumes
followed by (loose-leaf). According to AACR2, remote electronic
resources may have no collation. Always give collation.

Examples: 300 $a1 v. (loose-leaf) ;$c28 cm.
RDA: $a1 volume (loose-leaf) ;$c28 cm
300 $a1 website :$banimated col. ill.
RDA: $a1 website :$banimated colour illustrations

RDA/MARC fields 336-338 replace 245$h[general material designation].
{With the beginning of RDA, until client ILSs have been changed, [
338 : 336] will be exported as a compound carrier : content
245$h, e.g., [online resource : text]; the unit name would be "website.
The trms [volume : text] would not be exported for a looseleaf service.


336 Content

Multiple terms may be entered in repeating fields, or repeating $a.
[SLC uses repeating $a.]

still image$2rdacontent
two dimensional moving image$2rdacontent [ SLC uses moving image$2mricontent]


337 Media type

electronic$2isbdmedia (used rather than RDA's "computer]
umediated$2rdq media [unit name volume(s) (loose-leaf)]


338 Carrier Type

online resource$2rdacarrier

Continuing resources are rarely part of as series, but if so:

440 Series as on item and traced (obsolete)

Change to 490 1; cut and paste content into 830.

490 Series as on item.

Beginning June 1, 2006, the US Library of Congress is coding all
series as 490 0.

It has been SLC policy since January of 1979 to have no 490 0 in
bibliographic records. (Some but not all SLC customers index 490
in their series and/or title indexes, making access uneven between
customers.) When you encounter a 490 0, and it contains no subject
word, or a responsible corporate body or person, e.g., "Penguin
books", change the 490 0 to a 500 quoted pseudo series statement.

If the 490 0 transcribed series statement contains a subject word,
e.g., "Studies in chemistry", change the 490 0 to 490 1, and enter
the series in 830 with 2nd filing indicator 0-4. If the series title
is generic, e.g., "Report" or "Works", and has been established in
either the LC or LAC authority files, add the name of the responsible
body or person in curves.

Provide ";$v" issue number or year as relevant. Include ISSN in $x
if available.

[All series changed from 490 0 will be under title. SLC will not
create 800/810/811. for current LC derived or original cataloguing.
Those headings in legacy and Amicus records will be left unchanged,
but 830 for the 8XX$t will be added for the benefit of customers who
do not index 8XX$t.]

500 General notes.

500 $aDescription based on ...; title from ... .
500 $aWebsite viewed ...

If the source is outside the item, use 588.

546 Languages.

588 Source of description if outside item.

650 $aTopical subject heading.

710 $aIssuing body if not a commercial publisher, and not in 110.

Use same indicators as 110.

[If requested by customer, items in French with English forms
established by LC 110/710, have LAC French forms in 910.
If English forms are not established, and 650 6 RVM is provided,
040$b is coded "fre".]

*Anglo-American Cataloguing Rules. 1998.

**Cooperative Online Serials Program's CONSER Cataloging Manual 1993, a
guide for cataloguing serials which departs in some ways from AACR.

***Most libraries would not use 245 1st indicator 1 (trace title) after 130
because 130 is mapped to the title search in most OPACs, and the two would
be the same until the qualifier.

****Library of Congress rule interpretations,


CONSER guidelines

AACR2 1.4F7 has no provision for a blank date of publication, as often
seen in CONSER records. Frequently we encounter CONSER records
lacking class numbers and subject headings, without an encoding level
5 to warn us.


[It is SLC practice to follow AACR2, and remove unwanted information on


PCC's Integrating resources: a cataloging manual, may be used with the
exception noted below.


The manual does not call for 300 collation in all cases. SLC always
supplies 300, e.g.,:

300 $a1 v. (loose-leaf) :$bill. ;$c28 cm.
RDA: $a1 volume (loose-leaf) :$billustrations ;$c28 cm
300 $a v. (loose-leaf) :$bill. ;$c28 cm. +$e volumes (transfer binders)
RDA: $a volumes (loose-leaf) :$billustratons ;c28 cm +$e volumes
(transfer binders)
300 $a1 website :$bcol. ill.
RDA: $a1 website :$bcollour illustrations

[SLC does not use "1 online resource" unless requested by a client,
since that term may also apply to electronic documents and streaming
videos. It would also duplicate an RDA/MARC 338 term, if/when RDA is