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Equipment Cataloguing

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EQUIPMENT CATALOGUING J. McRee (Mac) Elrod

4 February 2013

These procedures are local SLC practice.

Equipment may be catalogued using AACR2 Chapter 10 ... Realia,
or by RDA.

RDA changes are noted below at affected fields.

The one change which would be helpful to patrons would be to use the
non AACR2 GMD 245$h[equipment], since few know the meaning of
'[realia]", nor think of equipment as such; also add "equipment" as
an unmediated RDA carrier.

The SMD or unit name should be as specific as possible, e.g.,

300 $a1 Kobo electronic reader.

Note that you have a 655 genre heading rather than a 650 subject
heading, since the item is, as opposed to being about, equipment.
You may also add 655 genre headings for the specific type of
equipment, e.g., 655 4 $aElectronic readers.

In cataloging electronic readers, 505 contents and 7XX added entries
may be used for contents if to be left unchanged. Others may choose
to catalogue the contents.

These guidelines should be used for equipment not needing other devices
to use. Electronic carriers requiring devices, e.g., a USB flash drive,
should be catalogued ], or in RDA 336-338 text, computer, object.

MARC21 field order is used for suggestions:

Fixed Fields

LDR/06 (Type):
r = three-dimensional

LDR/07 (Bib lvl):
m = monograph/item

LDR/09 (Coding):
blank = MARC-8
Some systems will not load a record unless blank

LDR/17 (Enc lvl):
blank = full record book in hand
1 = full record book not in hand
2 = less than full record
8 = CIP record (upgrade)
i = OCLC full record; prefer MARC21 code
k = OCLC less than full; prefer MARC21 code

LDR/18 (Des cat form):
a = AACR
i = ISBD (use for RDA records)

008/06 (Date type):
s = single date
n = unknown (try to use q and guess decade)
q = date in question, e.g. 194u
t = reproduction date, original date

008/07-10 (Date one):
year of manufacture

008/11-14 *Date two)
year of original copyright or p of content

008/15-17 (Country):
at = Australia
cc = China
enk = England
fr = France
gw = Germany
it = Italy
ja = Japan

States (U.S.):
alu aku azu aru cau cou ctu deu dcu flu gau
hiu idu ilu inu iau ksu kyu lau mau mdu meu
miu mnu mou msu mtu nbu ncu ndu nhu nju nmu
nvu nyu ohu oku oru pau riu scu sdu tnu txu
utu vau vtu wau wiu wvu wyu
xxu = United States, state unknown

Provinces (Canada):
abc bcc mbc nfc nbc nsc ntc nuc onc pic quc snc ykc
xxc = Canada, province unknown

008/39 (Source):
source of cataloging
blank = DLC
d = local library

Variable fields

024 Other standard identifier

Equipment often has a model number and/or serial numbers.
These may be entered in repeating 024 7 $a, with source in
$2, e.g. 024 7 $a1234567$2GE model number.

Utlas 090$e, MARC 852$p or 876$a are other options for serial number.

040 Cataloguing agency

Field 040 says $a who catalogued; $b in which language (LAC records
only); $c who made it machine readable; and $d who finished the record.
Today originals are usually done in one operation online, but use 040
aCaBNVSL$cCaBNVSL$dCaBNVSL (substitute your code for SLC's). For

For RDA records insert $b language (e.g., eng, fre) and $erda, in that order
following $a. Repeat the 040$a code in $c if lacking; and add $dCaBNVSL
(or your code). MARC record checking software expects to find at least
subfields $a and $c.

For derived records, replace any existing $d other than $dDLC.

The order of subfields is 040$a$b$e$c$d.

050 LCC

Library of Congress call number (LCC); In MARC record key
as 050 2nd indicator 0 (assigned at LC) or 4 (local), e.g.: 050 4
$aAB1234.5$b.D78 1998, or if two Cutters, 050 4 $aAB123.5.C6$bD78
1999. Note period for first Cutter, $b for second, both for one
Cutter, but only one of each.

[055 Canadian FC, KF, and PS 8000]

082 DDC

Dewey Decimal call number (DDC); 2nd indicator 0 if assigned
by LC, 4 if local. Omit Cutter. Use " / " to indicate natural
breaks. In OCLC records, locally assigned DDC numbers plus Cutter
are keyed in 092.

[090 Local call number.]

MARC tag number varies with system. [ At SLC coded with slashes for
line breaks, e.g.:
090 0 $aAB/1234.5/C6/D78/1998$bMAIN$c1-2$d1-2 ($b = location,
$ccopies, $dvolumes)]

In some OCLC records keyed like 050 and used for locally assigned LCC
numbers.

092 see 082.

245 Title

The title as on the piece of equipment. If there is no title, supply
one in square brackets.

In a MARC record, use 1st indicator 0 for title main entry.

245$h[equipment]

Although not an AACR2 GMD, SLC patrons like 245$h[equipment], as
opposed to $h[realia], which they prefer for naturally occurring
objects.

RDA: Omit 245$h. Enter appropriate 336-338 (see below)

246 Alternate title

Alternate title which represents the whole piece of equipment,
e.g., a portion of the title.

250 Edition

Model and serial number.

260 (AACR2) manucaturer

264 3 (RDA_ manufacturer
e.g.,
264 3 $aTokyo, Japan :$bSamsung,$c2009.

If prerecorded content:

264 1 $a[Grand Haven, Mich.] :$bBrilliance Audio,$c2007
264 3 $a[Solon, Ohio] :$bFindaway World, LLC ,$c2009.)

Field 264 is repeating, with first indicator for sequence (2 intervening,
3 current); second for function (0 production (for unpublished
matrial) , 1 publication, 2 distribution, 3 manufacture, 4 copyright
date.

300 Collation
e.g.,
300 $a1 computer ;$c20 x 40 x 50 cm. +$emonitor, mouse, and keyboard.
300 $a1 Kindle electronic reader :$belectronic texts, digital files ;$c20 x 14 cm. in leather
case,$e+ 1 power cord.
300 $a1 Kobo electronic reader :$belectronic texts, digital files ;$c20 x 14 cm. in leather
case,$e+power cord.
300 $a1 Nook electronic reader :$belectronic texts, digital files ;$c20 x 13 cm. in leather
case,$e+ 1 power cord.
300 $a1 MP3 player :$bperfomed music (## min. ;$c10 x 5 cm.
300 $a1 iPad electronic reader :$belectronic texts, digital files ;$c12 x 6 cm.
300 $a1 Playaway :$bspoken word. (## min) ;$c18 x 9 cm.

The SMD (RDA unit name) should be as exact as possible. Size in $c should
correspond to the item in hand, not examples above.

In RDA, abbreviations would be spelled out, and period omitted from from "cm"
unless followed immediate by 490 series.

MARC21 Fields for RDA Content, Media Type, and Carrier Terms
Fields 338 and 336 should be displayed at head of other data,
or icons substituted.

Only those possibly relevant for equipment given.

336 Content type

Follow each term with $2rdaontent, except "large print text" $2mricontent.

Some of these terms would rarely or never occur as content of an item of equipment]

cartographic dataset }
cartographic image
cartographic moving image ]
cartographic tactile image }
cartographic tactile three-dimensional form
cartographic three-dimensional form }
computer dataset
computer program [often the content of a computer]
[large print text]
notated movement
notated music
performed music [often the content of an MP3 player]
sounds
spoken word [often the content of a MP3 player]
still image [unit name is more specific term, e.g., "engraving", "painting".]
text
three-dimensional moving image
two-dimensional moving image

337 Media type

337 $aunmediated$2rdamedia

or equiipment used with a computer, e.g., UEB drive

337 $acomputer$2rdamedia

ratjer than electronic$2isbd media used with electronic resources

338 Carrier type

338 $aequipment $2mricarrier. [SLC practice]
or
338 $aobject$2rdacarrier

[SLC finds "equipment" more informative for patrons than
"object" for a Kobo. Kindle, or other electronic devices.]

Equipment is unlikely to be part of a series, but if so:

490 1 Series as on item.

Beginning June 1, 2006, the US Library of Congress is coding all
series as 490 0.

It has been SLC policy since January of 1979 to have no 490 0 in
bibliographic records.

If the 490 0 transcribed series statement contains a subject word,
e.g., "Studies in chemistry", change the 490 0 to 490 1, and enter
the series in 830 with 2nd filing indicator 0-4. If the series title
is generic, e.g., "Report" or "Works", and has been established in
either the LC or LAC authority files, add the name of the responsible
body or person in curves.

Provide ";$v" issue number or year as relevant. Include ISSN in $x
if available.

500 Notes

Descriptive phrases from the item may be given in quotes.

501 Accompanying material

505 Contents

May include programs on a computer, indication of fixed contents of
a reader. A 520 phrase such as "Contains 20 novels" may be used rather
than listing contents, if each title has its own bibliographic record.

506 Restrictions on use

538 System requirements

May include warranty information.

655 Genre

What the item is, e.g.,
655 0 $aComputers.
655 4 $aElectronic readers.

Most types of equipment will not have been established in LCGFT,
which are coded:

655 7 $aTerm$2lcgft

710 Corporate body

Some libraries enter under manufacturing company; SLC does so only
if requested.

773 Host item entry

May be used as a link to the reader in the record for each title
on an electronic reader or player, such as a Plaaway, Kindle or MP3.

773 0 $tKindle reader$i

852$p Piece identifier, or 876$a Internal item number

Sample AACR2 Variable Fields

245 00 $aIBM ThinkPad$h[equipment].
246 30 $aThinkPad.
250 $aX40.
260 $a[Beijeng, China ;$aMorrisville, N.C.] :$bIBM/Lenovo,$c[2005]
300 $a1 laptop computer ;$c269 x 210.5 x 22.6 mm., in carrying case
+$e1 UltraBase dock, 1 AC adapter, 1 modem cord, 2 TrackPoint caps,
1 mouse, 1 network cable.
501 $aIssued with: Microsoft Office Professional 2003 Norton
Anti-Virus; Turning Point 2006.
506 $aRestricted: Faculty loan only.
516 $aOperating system: Windows XP Professional.
538 $aSystem specifications: Intel Pentium Processor (1.5Ghz);
512 MB RAM; 40 GB Hard drive 4200 rpm HDD; 12.1 inch TFT
display; 1 GB Ethernet; Wireless 802.1; X4 UltraBase Ultra bay;
Slim slot; integrated 56K modem; 8 cell Li-lon battery.
655 0 $aLaptop computers.
710 2 $aInternational Business Machines Corporation.
710 2 $aLian xiang ji tuan (China).

With thanks to:
"Jenkins, Laverne"

Sample RDA Variable Fields

245 00 $aIBM ThinkPad.
246 30 $aThinkPad.
250 $aX40.
260 $a[Beijeng, China ;$aMorrisville, North Carolina] :$bIBM/Lenovo,$c[2005]
300 $a1 laptop computer ;$c269 x 210.5 x 22.6 mm, in carrying case
+$e1 UltraBase dock, 1 AC adapter, 1 modem cord, 2 TrackPoint caps,
1 mouse, 1 network cable.
336 $acomputer program$2rdacontent
336 $athree-dimensional form $2rdacontect
337 $aunmediated$2rdamedia
338 $aequipment$2mricarrier [or]
338 $aobject$2rdacarrier
501 $aIssued with: Microsoft Office Professional 2003 Norton
Anti-Virus; Turning Point 2006.
506 $aRestricted: Faculty loan only.
516 $aOperating system: Windows XP Professional.
538 $aSystem specifications: Intel Pentium Processor (1.5Ghz);
512 MB RAM; 40 GB Hard drive 4200 rpm HDD; 12.1 inch TFT
display; 1 GB Ethernet; Wireless 802.1; X4 UltraBase Ultra bay;
Slim slot; integrated 56K modem; 8 cell Li-lon battery.
655 0 $aLaptop computers.
710 2 $aInternational Business Machines Corporation.
710 2 $aLian xiang ji tuan (China).*

Additional suggestions may be found at:

http://www.fsc.follett.com/clientsupport/community/tagofthemonth/

and a sample record:

http://www.fsc.follett.com/clientsupport/community/tagofthemonth/tagofth...

But note use of 650 for genre; 655 would be correct if indexed by the ILS.

*"Lonova (Firm)" is an x ref to this firm in LC Authorities.

OLAC guide for playaways:

http://www.olacinc.org/drupal/capc_files/playawaysPDF.pdf

SLC considers 245$h[electronic resource] to be misleading, and,
prefers (in anticipation of RDA/MARC21 338-336) a compoung GMD and
SMD (unit name), e.g., 245$h[equipment : sound recording]*, 300 $a1 MP3 reader +
performed music, or, + spoken word.

*AACR2 term; spoken word, or, performed music, with RDA.