Kit Cataloguing


KIT CATALOGUING CHEAT SHEET J. McRee Elrod 13 Augustl 2011

[SLC local practices bracketed]

When an item consists of more than one media, usually one is more
prominant than the other, e.g., a book with an accompanying CD-ROM, or
a CD with an accompanying manual. Catalogue the predominant item with
a 300 +$e for the less prominant. You may also add an 006 (for the
008 values you would have given the accompanying item had you
catalogued it instead), and an 007 for its physical characteristics.

When you have an item which has three or more media, intended to be
used jointly, and no one is prominant, then catalogue as a kit. The
245$h is [kit] ("[interactive multimedia]" was never in AACR, and is
no longer used; it was most often used for interactive CD-ROMs which
are now [electronic resources]).

The MARC field tags make a good checklist because they are more exact
than terms would be.

The current version of MARC used in North America and Australia is
MARC21, a harmonization of CANMARC and USMARC.

MARC records are composed of fixed (same place, same length) and
variable fields. Fixed fields are in a Leader, and in fields 006,
007, and 008. In bibliographic utilities and local systems these
fixed fields are broken out into named fields for ease of entry. In
some software, they are named in windows for each field. At first
fixed fields seem abstruse. Soon the more common ones will become
second nature.

See the bibliographic utility's coding manual or MARC21 for codes not
included here, as well as further explanation and examples.

Fixed Fields

Type (LDR/06):
o = kit

Bib lvl (LDR/07):
m = monograph

Enc lvl (LDR/17):
0 = full record item viewed

Des cat form (LDR/18)

Additional material or characteristics 006/00
p = mixed material
Apart from 06 other subfields not defined

Additional physical characteristics 007/00
o = kit

Date type (008/06):
s = single date
c = continuation (see Serial Cataloguing Cheat Sheet)
d = dead serial (see Serial Cataloguing Cheat Sheet)
m = multiple dates
n = unknown (try to use q and guess decade)
q = date in question, e.g. 194u
Most kits would be s single date

Date one (008/07-10):
year of publication (s), or beginning (m)

Date two (008/11-14):
year of ending (m)
use 9999 if still being produced, issued, or revised

Country (008/15-17) (Use place of publication or location of website)
at = Australia
enk = England
fr = France
gw = Germany
it = Italy
ja = Japan

States (U.S.):
alu aku azu aru cau cou ctu deu dcu flu gau
hiu idu ilu inu iau ksu kyu lau mau mdu meu
miu mnu mou msu mtu nbu ncu ndu nhu nju nmu
nvu nyu ohu oku oru pau riu scu sdu tnu txu
utu vau vtu wau wiu wvu wyu
xxu = United States, state unknown

Provinces (Canada):
abc bcc mbc nfc nkc nsc ntc nuc onc pic quc snc ykc
xxc = Canada, province unknown

Illus (008/18-21):
Up to four codes may be used for monographs, 3 for serials.
a = illustrated
b = maps*
c = ports*
d = charts*
e = plans*
f = plates
g = music*
h = facsims*
i = coats of arms*
j = geneal tables*
k = forms*
m = soundrecording
o = photographs
p = illuminations

* use also in 300 field if there is a physical carrier

Cont 008/24-27):
a = abstracts, summaries
b = bibliographies (with 504)
c = catalogs
d = dictionaries
e = encyclopedias
f = handbooks
i = indexes
l = legislation
m = thesis
p = programmed texts
r = directories
s = statistics
Kits rarely contain any of these.

Govt pub (008/28):
blank = not govt. pub.
i = international body (e.g. UNESCO)
f = federal
l = local (towns, counties)
s = state, province

Index (008/31):
0 = no index
1 = index

Lang (008/35-37):
language of text or predominate language
eng = English
fre = French
ger = German
spa = Spanish

Source (008/39):
source of cataloging
blank = DLC
d = local library

Variable Fields

010 LC card order number; rarely present for kits, but sometimes for
in an indluced book. Key in MARC record with three blank spaces in
front, and 0's as needed replacing "-" to equal 8 spaces.

020 International Standard Bibliographic Number (ISBN); rarely present
for kits, but sometimes for an included book. In MARC record, key
without hyphens. Qualify in curves, e.g., "(manual)".

022 International Standard Serial Number (ISSN); rarely present for a
n electronic item, but usually present for a print serial to which an

040 The order of subfields is 040$a$b$e$c$d.

Language codes for translated or multilingual works, Since
008/35-37 can contain only one code. See MARC21.

Library of Congress call number (LCC); In MARC record key
as 050 2nd indicator 0 (assigned at LC) or 4 (local), e.g.: 050 4
$aAB1234.5$b.D78 1998, or if two Cutters, 050 4 $aAB123.5.C6$bD78
1999. Note period for first Cutter, $b for second, both for one
Cutter, but only one of each.

[055 Canadian FC, KF, and PS 8000]

National Library of Medicine call number.

Dewey Decimal call number (DDC); 2nd indicator 0 if assigned
by LC, 4 if local. Omit Cutter. Use " / " to indicate natural
breaks. On OCLC locally assigned DDC numbers plus Cutter are keyed in

Local call number; MARC tag number varies with system. [At SLC
coded with slashes for line breaks, e.g.:
090 0 $aAB/1234.5/C6/D78/1998$bMAIN$c1-2$d1-2 ($b = location,
$ccopies, $dvolumes)]
On OCLC keyed like 050 and used for locally assigned LCC numbers.

See 082.

Author; if the work has three or fewer authors (and that is authors,
not compilers or editors) the first is given, surname first. A
compiler *is* the author of an index or bibliography however. Personal
authors are rare for kits; most are mixed responsibility. In
MARC records key 1st indicator 1 for surname, e.g.: 100 1 $aSmith,
Jones,$d1932- [The library's or LC's authority file should be checked
for this and all 1XX and 7XX fields to insure uniformity for the same
person or body.]


The title as on the container. or most complete source within the
material, e.g., a manual. Use a ":$b" before subtitles, "=$b" before
a title in another language; followed by "/$c" and up to three authors
in present. If more than three, give the first followed by "... [et
al.]." (The title is the main entry in this case, i.e., no 100.) If
they did different things, use a ";", e.g. /$ccreated by John Smith ;
examples by Tim Jones. Only the first word and proper names are
capitalized. Names of Acts are proper names. All German nouns are
capitalized. In a MARC record, use 1st indicator 0 for title main
entry, 1 (for title added entry) if there is a 1XX, 2nd indicator for
number of spaces to be skipped in filing, e.g., A = 2, An = 3, and The
- 4, because of the space following the initial article, e.g.: 245 04
$aThe North American kit for hermits, churls, and curmudgeons$h[kit]
:$bactivities for the reclusive /$ccollected by Tom Jones.


If the item is nonbook, a general material designation follows the
first title proper. It is enclosed in square brackets. (Some old
OCLC records will be found without the brackets.)

All kits have the gmd $h[kit]. The gmd $h[game] is used for games,
and [toy] for toys, which are boxed somewhat like kits. The gmd
[interactive multimeda] was never officially adopted.

If an item has pieces to by manipulated by the patron, e.g., as
an educational aid, consider it a kit even if all pieces are of
the same material, contrary to the AACR2 definiition of kit.
The gmd [realia] should be reserved for real object, e.g., a real
life sixe crash test dummy, not a doll size ones with model cars.

RDA change: Omit 245$h; enter 336-338 (see at end)

When there is a gmd, there is also an smd for physical items. See

Alternate title which represents the whole work, e.g.: 246 31
$aParallel title 246 14 $aCover title 246 15 $aAdded title page
title 246 1 $iAt head of title:$aPhrase at head of title 1st indicator
3 means added entry, no note; 1st indicator 1 means added entry and
note; the second indicator says which print constant to use for the
note; if no print constant is available, use $i$a as shown.

Edition, e.g., 2nd ed., Rev. ed., English ed., ASCII ed. If an
author created edition, you would say so after /$b.

260 (AACR2) or 264 (RDA)
Imprint, e.g.:
260 $aChicago, Ill. :$bUniversity of Chicago,$c2000.
264 1 $aChicago, Illinois :$bUniversity of Chicago,$c2013.

[Always supply jurisdiction in lacking, AACR2 abbreviations,
or spelled out in RDA records. Do not transcribe postal codes.]

If only a few items they may be listed with multiple smds:
300 $a1 book, 1 sound cassette, 1 poster, 12 coloured pins
;$cin box 23 x 23 x 18 cm.
If more complicated, the smd kit may be used with contents
listed in 505:
300 $a1 kit (various pieces) ;$cin box 23 x 23 x 18 cm.

336-338 RDA content, media type, and carrier terms.

Because kits comprise a variety in all three categories, multiple
terms are needed, unless the single term "kit" is used. Terms
may be in repeating $a within a field.

See at end for examples and lists of terms.

Series when the form on the kit agrees with the form to be
used in the catalogue.

Series differing from the way it is entered in the catalogue.
1st indicator 1 in the MARC record means traced form is in 830. Don't
use 490 0, untraced series; instead quote in 500, e.g., "A Scholastic
kit." A series with a subject word would be 440 or 490 1, without
in a quoted 500.

General notes. There are also specific notes. As a beginner, if
you see something which seems helpful on the item, just quote it,
e.g., 500 $a"An educational and entertaining resource for parents."

Some other common notes include:

Contents, e.g.:
505 0 $a1 manual (100 p.) -- 2 sound cassettes. -- 3 posters. --
4 maps. -- 12 coloured pins.

Language, e.g., Text in English and French.

Subjects. In MARC records, subject subdivisions have subfield codes
$xTopic, $yPeriod, $zPlace, $vGenre.

Person as subject, in same format as person as author.

Topic as subject, e.g.:
650 0 $aChemistry$vPeriodicals.
650 0 $aChemsitry$xPeriodicals$v$vBibliography.

Place as subject (but not governments), e.g.:
651 0 $aCanada$xHistory$y1755-1763.

Person as added entry, e.g., the 2nd and 3rd of three authors, the
first of more than three, editors.

Corporate body as added entry.

Title added entries. (Now in MARC titles which represent the whole
work are coded 246, while titles which represent part of the work or a
related work, are here.) If some of the items listed in 505 have
distinctive titles, they would be given in 740s.

Series entered in catalogue differently than on item. Series as on
item is in 490 1st indicator 1, and series as entered in the catalogue
is here.

336-338 RDA Content, Media Type, and Carrier Terms

If not using "mixed" and content, and "kit" as carrier, use
repeating $a in single fields.

For example, using RDA's type terms for a kit consisting of a booklet,
a set of picture cards, a musical CD, and an audio CD of narration:

336 $atext$astill$aimage$aspoken$aword$aperformed$amusic$2rdacontent
337 -- $aunmediated$2rdamedia$aaudio$2rdamedia
338 -- $avolume$2rdacarrier$acard$2rdacarier$aaudio disc$2rdacarrier

336 Content type

Follow each term with $2rdaontent, except "large print text" $2mricontent.

Use repeating $a for each type of content in a kit.

For systems requiring 245$h, field 336 is exported as second half of
compound GMD, , truncated as shown, e.g., 245$h[object, videodisc, volume,
: form, moving image, text]

cartographic dataset }
cartographic image } [SLC exports "cartographic"*
cartographic moving image } unit name is specific term.]
cartographic tactile image }
cartographic tactile three-dimensional form }
cartographic three-dimensional form }
computer dataset
computer program
[large print text]
notated movement
notated music
performed music
spoken word
still image [unit name is more specific term, e.g., "engraving", "painting".]
tactile image }
tactile notated } [SLC exports "tactile"*;
tactile notated movement } unit name is specific term.]
tactile text }
tactile three-dimensional form }
three-dimensional form [SLC exports "form".]
three-dimensional moving image [SLC exports "moving image"*.]
two-dimensional moving image [SLC exports "moving image"*.]

*Truncated for 245$h; exported in full for 336.

337 Media type

Follow each term except "electronic" with $2rdamedia; follow
electronic with $2isbdmedia.

Change "computer" to "electronic$2isbcarea0" if present.

Not exported as part of 245$h.

Fields 338 336 not exported as 245$h if "[volume : text]

[electronic] [SLC uses ISBD Area 0 term. rather than RDA's "computer".]
unmediated [SLC 338 336 not exported as 245$h]

338 Carrier type

Follow each term with $2rdacarrier, except equipment and
kit $2mricarrier.

For systems requiring 245$h, field 338 is exported as first half of
compound GMD, e.g., 245$h[online resource : text].

Notice an addition at Unmediated.

1) Audio carriers

audio cartridge
audio cylinder
audio disc
sound-track reel
audio roll
audiotape reel

2) Electronic carriers

computer card
computer chip cartridge
computer disc
computer disc cartridge
computer tape cartridge
computer tape cassette
computer tape reel
online resource

3) Microform carriers

aperture card
microfiche cassette
microfilm cartridge
microfilm cassette
microfilm reel
microfilm roll
microfilm slip

4) Microscopic carriers

microscope slide

5) Projected image carriers

film cartridge
film cassette
film reel
film roll
filmstrip cartridge
overhead transparency
slide [Use for photographic slides only]

5) Stereographic carriers

stereograph card
stereograph disc

6) Unmediated carriers

[kit] [even though some items in the kit might require mediation]
volume [Do not export; do not create 245$h if 338 is "volume" and 336
is "text".]

7) Video carriers

video cartridge
videotape reel


MARC codes for RDA carriers