Cheat Sheets

Score Cataloguing



Gary Parlee
J. McRee (Mac) Elrod
8 October 2013

Search as you feel appropriate.

You may wish to search form of composers' names in the LC online catalogue:


Use template at end to create a record for each score.

LDR/05 = n
LDR/06 = c
LDR/07 = m
LDR/08 = blank
LDR/09 = blank
LDR/17 = 1
LDR/18 = a
LDR/19 = blank

007 Physical Description Fixed Field for Notated Music

00 Category of material

q notated music

01 Specific material designation

u unspecified

008 Fixed Length Data Elements

Date coding:

Single date:

008/06= s

008/07-10 =


Note, too that s is used for the date code even when the date is given as a
century or as a decade.

$c[19th cent.]

008/06= s

008/07-14: 18uu


008/06= s


When there is no date, use the composers birth and death dates if
supplied, and put q for questionable.

If a century or date range cannot be inferred, code as uuuu

008/15-17 (Country)

008/18-19 (Form of composition)

008/20 (Format of music)

008/21 (Music parts)

008/22 (Target audience) blank unless very obvious, e.g., songs for children

008/23 (Form of item) = r regular print music

008/24-29 (Accompanying matter) usually blank

008/32 (Transposition and arrangement)

024 2 ISMN (unlikely in older scores)

028 2 Plate number

040 $aBNVSL$cCaBNVSL$dCaBNVSL (for original cataloguing by SLC)

041 Language of text

045 Time period of content if known; also in 500

047 Form of musical composition code

048 Number of musical instruments or voices code

050 Library of Congress classification number

If two $a, enter a second 050 2nd indicator 4, using class number
for 2nd $a, adding Cutter number and year. The first $a is for
series classed as collections, or bibliographies classed in Z.

Add imprint year if lacking, unless open entry.

055 Canadian classification number

If the number in 055 is from LCC tables, change to 050 2nd indicator
4, adding a period after $b. If number is from a companion
schedule, and the 1st indicator is 0 (meaning LAC has), the 2nd
indicator is 6 (meaning LAC assigned the number), with $2fcps or

If 055 is assigned originally, 2nd indicator is 8 with $2 code of
schedule, i.e., $2moys, $2kfmod, $2fcps (for FC and PS 8000).

Delete all 055s which duplicate class numbers in 050. The only 055s
in the record should be FC, KF, and PS8000, or another schedule
such as Moys, identified in $2.

090 Local call number

100/700 1 $aComposers

RDA change: 100 is first composer, regardless of number. But
note that a collection, as opposed to a joint composition, is
entered under title.

240 Uniform title as appropriate

Often scores for classical music have a 240, e.g.:
"240 10 |aSymphonies,|nno. 8,|rE♭ major"
"240 10 |aSonata,|mvioloncello, piano,|nno. 3,|rF major"
"240 10 |aSonata,|mstring orchestra"
"240 10 |aSonatas,|mviols (8), trumpet, continuo,|nG. 7.4-3,|rD
"240 10 |aSonatas,|mharp,|rF major"

You may wish to look up the work in the LC catalogue to check the 240.

245 Title of composition :$bsubtitle
=$bParallel title
/$cFirst three composers
RDA change: /$cComposers, regardless of number

246 30 $aSignificant portion of title if any
Name by which commonly known, e.g. Moonlight sonata

250 $aEdition if any

RDA change: Enter number and "edition" as spelled on item.

[254 is not used by SLC; see 500]

260 (AACR2) or 264 (RDA) $aCity, Jurisfiction :$bPublisher,$cyear.

Field 264 is repeating, with first indicator for sequence (2 intervening,
3 current); second for function (0 production, 1 publication, 2
distribution, 3 manufacture, 4 copyright.

300 Collation, e.g.:
300 $a1 score (x, 100 p.) + 10 parts (20 p.) :$bill ;$c28 cm.

RDA change: Spell out "pages" and "illustrations", but not "cm";
period after cm only if 4XX follows.

306 Playing time, e.g., $a002016 for 20 min., 16 sec.

RDA change: 336-338

336 Content type

Follow term with $2rdacontent

notated music

337 Media type

Follow term with $2rdamedia


338 Carrier type

Follow term with $2rdacarrier


490 1 Series on item

830 Series as in LC or LAC authority file, even if identical to 490

500 General note, e.g.,"

%00 $aCanadian composer.

500 Form of composition, medium of performance, and playing time e.g.:

500 $aOpera in two acts.
For organ.
Duration: ca. 25:00.

520 Rarely does a score require a summary, apart from a full opera

655 LCSH genre headings (Some still use 650)

Most of the 655s would be ones which reflect the form and instrumentation,
such as:
655 0 |aSymphonies|vScores.
655 0 |aSonatas (Clarinet and piano)|vScores and parts.
655 0 |aTrios (Piano, clarinet, violin)|vScores and parts.
655 0 |aTrumpet with string orchestra, Arranged|vScores.
655 0 |aSonatas (Harp)

000 |acm a c
001 |a000006446104
005 |a19971102 .0
008 |a840319s1977 onccpa n0 u
040 |aCaQQLA|bfre|dCaOOCC
050 4 |aM1552.F844|b.P3 1977
100 1 |aFreedman, Harry,|d1922-2005.
240 10 |aPastorale,|mmixed voices, English horn
[Brackets added by ILS]
245 00 |aPastorale /|cHarry Freedman.
260 |a[Toronto, Ont. :|bCanadian Music Centre],|cc1977.
300 |a1 score (13 p.) + 1 part (3 p.)
RDA: 300 $a1 score (13 pages) 1 part (3 [ages)
500 |aReproduced from holograph. Score signed by the composer and dated
"Jan. Feb. 1977".
500 |aCanadian composer.
655 0 |aChoruses, Secular (Mixed voices) with English horn|vScores and

Sample derived record:

Code the 306 and the 500 for durations. Make notes in the 500 for
a range of plate nos. They are listed separately in the 048 and then
put in as a range in the 500.

010 |a 90750890
024 2 |aM006465699
028 22 |aBA5145a|bBarenreiter
035 |a(Sirsi) a1478583
040 |aDLC|cDLC|dPAU
041 0 |ggereng
045 2 |bd1730|bd1740
048 |bwz01|aka01
048 |bwb01|aka01
049 |aQE2A
100 1 |aBach, Johann Sebastian,|d1685-1750.
240 10 |aConcertos,|mharpsichord, string orchestra,|nBWV 1055,|rA
245 00 |aKonzert in A-Dur fur Oboe d'amore (Oboe),
Streicher und Basso continuo :|bRekonstruktion nach BWV 1055 =
Concerto in A major for oboe d'amore (oboe), strings, and basso
continuo : reconstructed from BWV 1055 /|cJohann Sebastian Bach ;
Klavierauszug von Mark Biggam.
260 |aBasel, Switzerland ;|aNew York, N.Y. :|bBarenreiter,|cc1988.
300 |a1 score (19 p.) + 2 parts ;|c30 cm.
306 |a002500
500 |aReconstruction of a lost concerto which has survived in an
arrangement as the harpsichord concerto in A major, BWV
500 |aAcc. arr. for piano.
500 |aIncludes alternate part for oboe.
500 |aBased on urtext edition in the Neue Bach-Ausgabe, VII/7, 1970.
500 |aDuration: ca. 25:00.
655 0 |aConcertos (Oboe d'amore with string orchestra), Arranged|vSolo
with piano|vScores and parts.
655 0 |aConcertos (Oboe with string orchestra), Arranged|vSolo with
piano |vScores and parts.
700 1 |aBiggam, Mark.

Yale University links:

The CMC has its own catalogue. The cataloging is far from AACR2 and
incomplete, but it can be a big helpful.


There is also a biogrqaphical database of their composers that
includes birth and death dates and other info.

Standard instrumentations

There are certain fairly standard large groups, such as:

Orchestra (i.e. full orchestra with woodwinds, brass, percussion & strings)
(the listing below is a listing of parts, not numbers of players e.g., 1st
violin is 1 part, even though there maybe 10 people playing the 1st violins)

Woodwind section: 2 flutes, (possibly piccolo), 2 oboes (possibly cor
anglais [English horn]), 2 clarinets, 2 bassoons.

Brass section: 4 French horns, 2 or 3 trumpets, 2 (or 3) trombones,

Percussion: varies a lot. Tympani, snare drum, gongs, tam tam, bass
drum, etc.

String section: 1st & 2nd violins, viola, violoncello & double bass
[also known as contra bass]

String orchestra (usually just the standard string section: 1st & 2nd
violins, viola, violoncello & double bass [contra bass])

Concert band (or simply "band") - woodwinds, brass and percussion.

Brass band: basically the brass and percussion sections with some

String quartet: 1st & 2nd violins, viola, violoncello

Piano quintet: piano & string quartet.

There are others, but these are most of the well-known ones. The
above groups can be referred to without listing the separate instruments.

With concertos, for example, you would just mention the solo instrument(s)
and orchestra-you would not list the instruments of the orchestra. It would
not even need a note if the description is incorporated in the title.

There are lots of ensembles that have don't have any standard make-up like
the one that brought this topic up: e.g., - "Variations and toccata for 10
instruments / Robert Turner". In this case, it's best to list the