Equipment Cataloguing

EQUIPMENT CATALOGUING J. McRee (Mac) Elrod

4 February 2013

These procedures are local SLC practice.

Equipment may be catalogued using AACR2 Chapter 10 ... Realia, or by RDA.

RDA changes are noted below at affected fields.

The one change which would be helpful to patrons would be to use the non AACR2 GMD 245$h[equipment], since few know the meaning of '[realia]", nor think of equipment as such; also add "equipment" as an unmediated RDA carrier.

The SMD or unit name should be as specific as possible, e.g.,

300 $a1 Kobo electronic reader.

Note that you have a 655 genre heading rather than a 650 subject heading, since the item is, as opposed to being about, equipment. You may also add 655 genre headings for the specific type of equipment, e.g., 655 4 $aElectronic readers.

In cataloging electronic readers, 505 contents and 7XX added entries may be used for contents if to be left unchanged. Others may choose to catalogue the contents.

These guidelines should be used for equipment not needing other devices to use. Electronic carriers requiring devices, e.g., a USB flash drive, should be catalogued ], or in RDA 336-338 text, computer, object.

MARC21 field order is used for suggestions:

Fixed Fields

LDR/06 (Type):
r = three-dimensional

LDR/07 (Bib lvl):
m = monograph/item

LDR/09 (Coding):
blank = MARC-8
Some systems will not load a record unless blank

LDR/17 (Enc lvl):
blank = full record book in hand
1 = full record book not in hand
2 = less than full record
8 = CIP record (upgrade)
i = OCLC full record; prefer MARC21 code
k = OCLC less than full; prefer MARC21 code

LDR/18 (Des cat form):
a = AACR
i = ISBD (use for RDA records)

008/06 (Date type):
s = single date
n = unknown (try to use q and guess decade)
q = date in question, e.g. 194u
t = reproduction date, original date

008/07-10 (Date one):
year of manufacture

008/11-14 *Date two)
year of original copyright or p of content

008/15-17 (Country):
at = Australia
cc = China
enk = England
fr = France
gw = Germany
it = Italy
ja = Japan

States (U.S.):

alu aku azu aru cau cou ctu deu dcu flu gau hiu idu ilu inu iau ksu kyu lau mau mdu meu miu mnu mou msu mtu nbu ncu ndu nhu nju nmu nvu nyu ohu oku oru pau riu scu sdu tnu txu utu vau vtu wau wiu wvu wyu xxu = United
States, state unknown

Provinces (Canada):

abc bcc mbc nfc nbc nsc ntc nuc onc pic quc snc ykc xxc = Canada, province unknown

008/39 (Source):
source of cataloging
blank = DLC
d = local library

Variable fields

024 Other standard identifier

Equipment often has a model number and/or serial numbers.
These may be entered in repeating 024 7 $a, with source in
$2, e.g. 024 7 $a1234567$2GE model number.

Utlas 090$e, MARC 852$p or 876$a are other options for serial number.

040 Cataloguing agency

Field 040 says $a who catalogued; $b in which language (LAC records only); $c who made it machine readable; and $d who finished the record. Today originals are usually done in one operation online, but use 040 aCaBNVSL$cCaBNVSL$dCaBNVSL (substitute your code for
SLC's).

For RDA records insert $b language (e.g., eng, fre) and $erda, in that order following $a. Repeat the 040$a code in $c if lacking; and add $dCaBNVSL (or your code). MARC record checking software expects to find at least subfields $a and $c.

For derived records, replace any existing $d other than $dDLC.

The order of subfields is 040$a$b$e$c$d.

050 LCC

Library of Congress call number (LCC); In MARC record key as 050 2nd indicator 0 (assigned at LC) or 4 (local), e.g.: 050 4 $aAB1234.5$b.D78 1998, or if two Cutters, 050 4 $aAB123.5.C6$bD78 1999. Note period for first Cutter, $b for second, both for one Cutter,
but only one of each.

[055 Canadian FC, KF, and PS 8000]

082 DDC

Dewey Decimal call number (DDC); 2nd indicator 0 if assigned by LC, 4 if local. Omit Cutter. Use " / " to indicate natural breaks. In OCLC records, locally assigned DDC numbers plus Cutter are keyed in 092.

[090 Local call number.]

MARC tag number varies with system. [ At SLC coded with slashes for line breaks, e.g.: 090 0 $aAB/1234.5/C6/D78/1998$bMAIN$c1-2$d1-2 ($b = location, $ccopies, $dvolumes)]

In some OCLC records keyed like 050 and used for locally assigned LCC numbers.

092 see 082.

245 Title

The title as on the piece of equipment. If there is no title, supply one in square brackets.

In a MARC record, use 1st indicator 0 for title main entry.

245$h[equipment]

Although not an AACR2 GMD, SLC patrons like 245$h[equipment], as opposed to $h[realia], which they prefer for naturally occurring objects.

RDA: Omit 245$h. Enter appropriate 336-338 (see below)

246 Alternate title

Alternate title which represents the whole piece of equipment, e.g., a portion of the title.

250 Edition

Model and serial number.

260 (AACR2) manucaturer

264 3 (RDA_ manufacturer

e.g., 264 3 $aTokyo, Japan :$bSamsung,$c2009.

If prerecorded content:

264 1 $a[Grand Haven, Mich.] :$bBrilliance Audio,$c2007
264 3 $a[Solon, Ohio] :$bFindaway World, LLC ,$c2009.

Field 264 is repeating, with first indicator for sequence (2 intervening, 3 current); second for function (0 production (for unpublished matrial) , 1 publication, 2 distribution, 3 manufacture, 4 copyright date.

300 Collation
e.g.,
300 $a1 computer ;$c20 x 40 x 50 cm. +$emonitor, mouse, and keyboard.
300 $a1 Kindle electronic reader :$belectronic texts, digital files ;$c20 x 14 cm. in leather case,$e+ 1 power cord.
300 $a1 Kobo electronic reader :$belectronic texts, digital files ;$c20 x 14 cm. in leather case,$e+power cord.
300 $a1 Nook electronic reader :$belectronic texts, digital files ;$c20 x 13 cm. in leather case,$e+ 1 power cord.
300 $a1 MP3 player :$bperfomed music (## min. ;$c10 x 5 cm.
300 $a1 iPad electronic reader :$belectronic texts, digital files ;$c12 x 6 cm.
300 $a1 Playaway :$bspoken word. (## min) ;$c18 x 9 cm.

The SMD (RDA unit name) should be as exact as possible. Size in $c should correspond to the item in hand, not examples above.

In RDA, abbreviations would be spelled out, and period omitted from from "cm" unless followed immediate by 490 series.

MARC21 Fields for RDA Content, Media Type, and Carrier Terms Fields 338 and 336 should be displayed at head of other data, or icons substituted.

Only those possibly relevant for equipment given.

336 Content type

Follow each term with $2rdaontent, except "large print text" $2mricontent.

Some of these terms would rarely or never occur as content of an item of equipment]

cartographic dataset }
cartographic image
cartographic moving image ]
cartographic tactile image }
cartographic tactile three-dimensional form
cartographic three-dimensional form }
computer dataset
computer program [often the content of a computer]
[large print text]
notated movement
notated music
performed music [often the content of an MP3 player]
sounds
spoken word [often the content of a MP3 player]
still image [unit name is more specific term, e.g., "engraving", "painting".]
text
three-dimensional moving image
two-dimensional moving image

337 Media type

337 $aunmediated$2rdamedia

or equiipment used with a computer, e.g., USB drive

337 $acomputer$2rdamedia

rather than electronic$2isbd media used with electronic resources

338 Carrier type

338 $aequipment $2mricarrier. [SLC practice]
or
338 $aobject$2rdacarrier

[SLC finds "equipment" more informative for patrons than "object" for a Kobo. Kindle, or other electronic devices.]

Equipment is unlikely to be part of a series, but if so:

490 1 Series as on item.

Beginning June 1, 2006, the US Library of Congress is coding all series as 490 0.

It has been SLC policy since January of 1979 to have no 490 0 in bibliographic records.

If the 490 0 transcribed series statement contains a subject word, e.g., "Studies in chemistry", change the 490 0 to 490 1, and enter the series in 830 with 2nd filing indicator 0-4. If the series title is generic, e.g., "Report" or "Works", and has been
established in either the LC or LAC authority files, add the name of the responsible body or person in curves.

Provide ";$v" issue number or year as relevant. Include ISSN in $x if available.

500 Notes

Descriptive phrases from the item may be given in quotes.

501 Accompanying material

505 Contents

May include programs on a computer, indication of fixed contents of a reader. A 520 phrase such as "contains 20 novels" may be used rather than listing contents, if each title has its own bibliographic record.

506 Restrictions on use

538 System requirements

May include warranty information.

655 Genre

What the item is, e.g.,

655 0 $aComputers.
655 4 $aElectronic readers.

Most types of equipment will not have been established in LCGFT, which are coded:

655 7 $aTerm$2lcgft

710 Corporate body

Some libraries enter under manufacturing company; SLC does so only if requested.

773 Host item entry

May be used as a link to the reader in the record for each title on an electronic reader or player, such as a Plaaway, Kindle or MP3.

773 0 $tKindle reader$i

852$p Piece identifier, or 876$a Internal item number

Sample AACR2 Variable Fields

245 00 $aIBM ThinkPad$h[equipment].
246 30 $aThinkPad.
250 $aX40.
260 $a[Beijeng, China ;$aMorrisville, N.C.] :$bIBM/Lenovo,$c[2005]
300 $a1 laptop computer ;$c269 x 210.5 x 22.6 mm., in carrying case
+$e1 UltraBase dock, 1 AC adapter, 1 modem cord, 2 TrackPoint caps,
1 mouse, 1 network cable.
501 $aIssued with: Microsoft Office Professional 2003 Norton
Anti-Virus; Turning Point 2006.
506 $aRestricted: Faculty loan only.
516 $aOperating system: Windows XP Professional.
538 $aSystem specifications: Intel Pentium Processor (1.5Ghz);
512 MB RAM; 40 GB Hard drive 4200 rpm HDD; 12.1 inch TFT
display; 1 GB Ethernet; Wireless 802.1; X4 UltraBase Ultra bay;
Slim slot; integrated 56K modem; 8 cell Li-lon battery.
655 0 $aLaptop computers.
710 2 $aInternational Business Machines Corporation.
710 2 $aLian xiang ji tuan (China).

Sample RDA Variable Fields

245 00 $aIBM ThinkPad.
246 30 $aThinkPad.
250 $aX40.
260 $a[Beijeng, China ;$aMorrisville, North Carolina] :$bIBM/Lenovo,$c[2005]
300 $a1 laptop computer ;$c269 x 210.5 x 22.6 mm, in carrying case
+$e1 UltraBase dock, 1 AC adapter, 1 modem cord, 2 TrackPoint caps,
1 mouse, 1 network cable.
336 $acomputer program$2rdacontent
336 $athree-dimensional form $2rdacontect
337 $aunmediated$2rdamedia
338 $aequipment$2mricarrier [or]
338 $aobject$2rdacarrier
501 $aIssued with: Microsoft Office Professional 2003 Norton
Anti-Virus; Turning Point 2006.
506 $aRestricted: Faculty loan only.
516 $aOperating system: Windows XP Professional.
538 $aSystem specifications: Intel Pentium Processor (1.5Ghz);
512 MB RAM; 40 GB Hard drive 4200 rpm HDD; 12.1 inch TFT
display; 1 GB Ethernet; Wireless 802.1; X4 UltraBase Ultra bay;
Slim slot; integrated 56K modem; 8 cell Li-lon battery.
655 0 $aLaptop computers.
710 2 $aInternational Business Machines Corporation.
710 2 $aLian xiang ji tuan (China).*

*AACR2 term; spoken word, or, performed music, with RDA.