University of Toronto Press

9 October 2013

INTRODUCTION

University of Toronto Press sends spreadsheets to Matt, Matt searches, (CEL & LAC), removing CEL information (where present) and adds UTP and Scholars Portal data. AACR2 records are not upgraded to RDA.

Only records lacking DDC, LC/LCSH, or nohits are sent to cataloguer Pam Cale, cale01@wowway.com

FIELD BY FIELD DIRECTIONS

CEL fixed fields unchanged. Records edited from LAC print records:

007/11 = "a"

008 - Fixed field information

Check that 008/06 = "s", date in 264 1 $c is in 008/07-10, 4 blanks inno 008/11-14. Check to see that date 1 remains in 008/07-14, and is not shifted by processing.

If date in 264$c is current year, use code s in 008/06.

Add current year to 008/07-10 and 4 blanks to 008/11-14.

If date in 264$c is earlier than current year, use code t in 008/06.

Add current year to 008/07-10 and date in 260$c to 008/11-14.

BiblioFile and ITS won't accept "o" in byte 23; leave blank, which will be changed to "o" by script.

Variable fields

020$aeISBN$qelectronic
020$zpringISBN$qprint
040 Remove any $d other than $dDLC; add $dCaBNVSL;
if original
040 $aCaBNVSL$cCaBNVSL$dCaBNVSL

050 4 $aAB1234.C5$bD678 2008eb

055 8 $aFC1234,D5$bE678 2008eb$2fcps

Leave in but do not assign.

082 04 $a123.45$222

Sent to cataloguer if 082 lacking.

060 4 $aWA 1234,B5$bA67t 2012

Leave in but do not assign.

070 Leave in if present but do not assign.

090 0 $a$bUTP$eeISBN; if no eISBN, use print ISBN with prefix "p".

Remove on export

Note empty $a

093 $aUTPdate Remove on export

100/700/110/710 relator terms

After main and added entries, enter following final mark of punctuation $e(s), and one or more RDA terms. precede and separate $e's with commas.

505 0 - Contents Leave in but do not create

SETS AND SERIALS

Set and serial records are acceptable; distribution is not by ebrary. For serials and volumes of sets, edit from the LAC print record as opposed to the CEL monograph records.

SCRIPT CHANGES AND ADDITIONS TO RECORDS

LDR/17 = blank

001 SLC RSN in SLC version[ eISBN in exported version

003 CaBNVSL in SLC version; UTP in exported versions

040 $erda after $beng

090 0 $a$bUTP$eeISBN

264 1 $a Add after Toronto [Ontario] if lacking.

264 2 $aToronto, Ontario : $bScholars Portal,$cyear (removing CEL data.)

300 $a1 PDF (xx, nnn pages) :$billustrations. [if relevant]

Add 506 as per row J of spreadsheet:

MUPO = [No 506 note]
SUPO = 'Limited to one user at a time.'
SUPO+ = 'Limited to one user at a time and no downloads.'

530 %aAlso available in print. Remove on export.

538 $aMode of access: World Wide Web.

For those titles designated as SUPO and SUPO+, the Marc Record will also have the 506 note in the 856 field subfield z

There will be no note for MUPO titles.

Column 'E' in the spreadsheet indicates which titles are SUPO, SUPO+, or MUPO.

If lacking, add:

336 $atext$2rdacontent
337 $aelectronic$2isbdmedia
338 $aonline resource$2rdacarrier

710 2 $aScholars Portal,$edistributor.

776 08 $iPrint version:$z10 digit ISBN$z13 digit ISBN$w(CaOONL)016#
Omit if no print version.

856 48 $zDistributor's website:$uhttp://spotdocs.scholarsportal.info/display/sp/home Remove on export; will be replaced by Scholars Portal.

INVOICES

Rich sends invoices to UTP: utpprod@utorontopress.com (Brittany Sutherland)

UTP PRICES

Charged UTP

MARC records from CEL or LAC print records: $0.50

Increase to $2.00 January 2014

Adding DDC $2.00

Original MARC records: $11.00

Record processing: $1.50

Cataloguers

Originals: $6.00 per record

DDC added $2.00