Cheat Sheets

Video Cataloguing



J. McRee (Mac) Elrod 21 August 2014

[SLC local practices brackedted]

(See also Streaming videos, DVD, Blu-ray disc)

(See OLAC standard at end)

Suggested Procedures:

First examine the video to determine if it is drama or educational,
and if the title gives you a clear indication of the subject. If at all
possible, use the title screen rather than the container as your source
of information. It helps to have a VCR in the cataloguing area.

The MARC field tags make a good checklist because they are more exact
than terms would be.

The current version of MARC used in North America, Australia and
increasingly Europe is MARC21, a harmonization of CANMARC, USMARC, UKMARC,
with changes made for Germany.

MARC records are composed of fixed (same place, same length) and
variable fields. Fixed fields are in a Leader, and in fields 006, 007,
and 008. In bibliographic utilities and local systems these fixed
fields are broken out into named fields for ease of entry. At first
fixed fields seem abstruse. Soon the more common ones will become
second nature.

See the bibliographic utility's coding manual or MARC21 for codes not
included here.

Fixed Fields

LDR/06 (Type):
g = audiovisual material

LDR/07 (Bib lvl):
m = monograph
s = serial (see Serials Cataloguing Cheat Sheet)

LDR/17 *Enc lvl):
blank = full record item in hand
1 = full record item not in hand
2 = less than full record
8 = CIP record (upgrade)
i = OCLC full record } Prefer MARC21
k = OCLC less than full } codes

LDR/18 (Desc):
a = AACR
i = ISBD (for RDA records with ISBD)

v = videorecording

007/01 c = videocartridge
d = videodisc
f = videocassette
r = videoreel
z = other

r = reproduction (often left black as NA)

b = black and white
c = colour

a = Beta
b = VHS
g = laser optical
s - Blu-ray
v = DVD (SLC also uses for DVD-HD)
z = other (OLAC uses for DVD-HD and Blu-ray)

a = sound on medium

h = sound on videotape
i = sound on videodisc (DVD)

o = 1/2 in
z = other (4 3/4 in. has no code)

m = monaural
s = stereophonic

008/06 (Date type):
s = single
m = multiple

008/07-10 (Date one):
Single date (s) or beginning date (m)
Latest date for others, e.g., p production, r reprint, t copyright

008/11-14 (Date two):
Ending date (m)

008/15-17 (Country):
at = Australia
enk = England
fr = France
gw = Germany
it = Italy
ja = Japan
sp = Spain

States (U.S.):
alu aku azu aru cau cou ctu deu dcu flu gau
hiu idu ilu inu iau ksu kyu lau mau mdu meu
miu mnu mou msu mtu nbu ncu ndu nhu nju nmu
nvu nyu ohu oku oru pau riu scu sdu tnu txu
utu vau vtu wau wiu wiu wvu wyu
xxu = United States, state unknown

Provinces (Canada):
abc bcc mbc nfc nbc nsc ntc nuc onc pic quc snc ykc
xxc = Canada, province unknown

008/18-20 (Time):
Give in minutes, e.g., 090 = ninety minutes

008/22 (Target audience):
e = adult
l = young adult
j = children

008/23-27 (Accompanying material):
blank = none
a = printed text

008/28 (Government publication):
f = federal
s = state or provincial
i = international

008/34 (Technique):
a = animation
c = combined animation & live action
l = live action
u = unknown

008/35-37 (Language):
eng = English
fre = French
ger = German
ita = Italian
jpn = Japanese
spa = Spanish

Variable Fields

010 LCCN

LC card order number; not usual for a video; key in MARC
record with three blank spaces in front, and 0's as needed
replacing "-" to equal 8 spaces.

020 ISBN

International Standard Bibliographic Number (ISBN); key in
MARC record without hyphens.

040 Cataloguing agency code

Field 040 says $a who catalogued; $b in which language (LAC records
only); $c who made it machine readable; and $d who finished the record.
Today originals are usually done in one operation online, but use 040
$aCaBNVSL$cCaBNVSL$dCaBNVSL (substitute your NUC code for SLC's). For
derives, if the 110/710/830 are French, and have no English forms to
substitute, leave in $bfre language code (may be used by a Quebec
library to determine display - aka print - constants generated by 246
indicators); remove $bfre if access points are changed to English;
remove $beng (since it is not added to DLC records); repeat the 040$a
code in $c if lacking; and add $dCaBNVSL (or your code) at the end.
MARC record checking software expects to find at least subfields $a
and $c.

Replace $d except $dDLC.

040 Subfield order: $a$b$e$c$d

050 LCC

Library of Congress call number (LCC); in MARC record key as
050 2nd indicator 0 (assigned at LC) or 4 (local), e.g.: 050 4
$aAB1234.5$b.D78 1998, or if two Cutters, 050 4 $aAB123.5.C6$bD78
1999. Note period for first Cutter, $b for second, both for one
Cutter, but only one of each.

[055 Canadian FC, KF, and PS 8000]

060 NLMC

National Library of Medicine call number.

082 DDC

Dewey Decimal call number (DDC); 2nd indicator 0 if assigned
by LC, 4 if local. Omit Cutter. Use " / " to indicate natural
breaks. On OCLC locally assigned DDC numbers plus Cutter are keyed
by some in 092. Change to 082 4, giving class number only.

[090 Local call number]

MARC tag number varies with system. [At SLC coded with slashes for
line breaks, e.g.:
090 0 $aAB/1234.5/C6/D78/1998$bMAIN$c1-2$d1-2 ($b = location,
$ccopies, $dvolumes)]

On OCLC keyed like 050 and used by some for locally assigned LCC.
Change to 050 4.

092 see 082.

100 Author

Personal author; enter surname first, e.g., 100 1 $aJones, Tom.
Most videos are of mixed responsibility and are entered under title.

110 Corporate author

If the work is the annual report of a corporate body, the report of a
task force, or some such, the corporate body is the author.
Most videos are of mixed responsibility and are entered under

111 Conference

If what you have is conference proceedings, the name of the conference
is the author. In a MARC record the name is followed by
$d(number :$ddate :$cPlace), or if no number, $d(date :$cPlace).
BUT 110$aCorporate Name.$bConference$n( ...

130 Uniform title

If a print item exists with the same title as the video, some give the
title in a 130 qualified by ")Motion picture)". Since patrons find this
confusing (the item is a video not a film), some libraries doe not
assign it, and others do not map it to display.

245 Title

The title as in the title frame; follow the title proper with
$h[videorecording]; use a ":$b" before subtitle; "=" (or "=$b"
if $b not already used) before a title in another language.

Some libraries qualify the GMD, e.g., [videorecording (DVD)],
[videorecording (Blu-ray)].

RDA change: Omit 245$h. Enter appropriate 336-338 (see below)

For a foreign language film originally issued with a title in that
language, the English title may appear alone on the container, or
be given prominence there. Some give in 245 the English title
first, followed by the original language title, giving the original
language title in 246. This allows the film to be Cuttered
and shelved by the title patrons expect. This usually requires
cutting and pasting to switch the titles in derived records.

If taking the title from the container, use 588 $aTitle from

Some libraries follow with "/$c" and responsible persons. SLC
instead uses 508 for producers, directors, etc. If the persons
mentioned in 245 /$c or 508 did different things, use a ";", e.g.
Produced by John Smith ; directed by Tim Jones.

Movies on video have mixed responsibility, so a 245$c would
almost never be main entry, as it often is for print material.
In systems which have keyword searching, a body in 508 but not
traced can still be found; some systems do not include 245$c
in keyword searching. Having responsible persons united in 508
makes for a more comprehensible display, than having them divided
between 245$c and 508.

In 245 only the first word and proper names are capitalized.
All German nouns are capitalized. Use 1st indicator 0, (or 1 for
title added entry if there is a 1XX), 2nd indicator for number of
spaces to be skipped in filing, e.g., A = 2, An = 3, and The - 4,
because of the space following the initial article, e.g.: 245 04
$aThe story of Tom Jones.

For titles which begin with a studio or director "presents", use
the title without that introductory phrase in 245, and with the
phrase in a 246.

For 245$p see 440.

246 Alternate title

Alternate title which represents the whole work, e.g.:
246 31 $aParallel title
246 1 $iContainer title:$a
1st indicator 3 means added entry, no note; 1st indicator 1
means added entry and note; 2nd indicator 1 means parallel title;
2nd indicator 0 means portion of title.

250 Edition
e.g., Director's cut.

Record "Widescreen", "Letterbox" in 538.

In RDA, "ed." will be spelling out unless abbreviated on item.

257 Country of original production [Begin assigning with RDA]

260 (AACR2) or 264 (RDA)
Imprint, e.g.:
260 $a[New York, N.Y.] :$bHome Video,$c1995.
RDA: 264 1 $a[New York, N.Y,] $bHome Video,$c2013.

[ SLC transcribes or supplies jurisdiction in all cases,
using AACR2 abbreviations, or spelled out in RDA records.
(with the exception of "N.Y."). Do not transcribe postal codes.]

Field 264 is repeating, with first indicator for sequence (2 intervening,
3 current); second for function (0 production, 1 publication, 2
distribution, 3 manufacture, 4 copyright.

264 Detailed imprint. .\
264 1 $a$b$c replaces 260 $a$b$c
264 33 $a$b$c replaces 260 $e($f$g)

300 Collation
300 $a1 videocassette (VHS) (90 min.) :$bsd., col. ;$c1/2 in.
300 $a1 videodisc (DVD) (120 min.) :$bsd., col. ;$c4 3/4 in.
Use (DVD-R), (DVD-HD) or (Blu-ray disc) as appropriate.

Most libraries enter the VHS or DVD in 538. [SLC uses 538
of there is additional information, such as region, sound, or
widescreen, removing "DVD" and capitalizing the first word.]

An option mentioned in ACCR2r and provided for in RDA is
using the SMD/unit name DVD, etc., rather than videodisc.]

300 $a1 DVD- (122 min.) :$bsd., col. with b&w sequences ;$c4
3/4 in.
300 $a1 DVD-music (122 min.) :$bsd., col. with b&w sequences ;$c4 3/4
300 $a2 DVDs (185 min.) :bsd., col. ; $c4 3/4 in.
300 $a1 DVD-ROM (122 min.) :$bsd., col. with b&w sequences ;$c4 3/4
300 $a1 Blu-ray disc (122 min.) :$bsd., col. with b&w sequences ;$c4
3/4 in.

In RDA most abbreviations other than cm, min. and in. are spelled out, e.g., sound, colour.

336-338 Media terms

336 Content type
Follow term with $2rdaontent; if more than one needed, use repeating 336
performed music (use for musicals and operas in addition to two dimensional
moving image)
spoken word (need not be used for dialogue in a film; two-dimensional
moving image diffinition includes sound track)
three-dimensional moving image
two-dimensional moving image

337 Media type (follow term with $2rdamedia)

338 Carrier type (follow term with $2rdacarrier

34X [Prefer 300, 538, for simpler OPAC display]

[501 Special features]
[503 Originally released as a motion picture ...]
508 Noncast credits
511 Cast credits
520 Summary
538 Technical data, e.g., Widescreen, Dolby sound, NCIS, Region
588 Souce of data, e.g., IMDb

650 LCSH
655 Genre heading

700 Personal added entries, cast and non cast credits
710 Corporate added entries [SLC doe not enter commercial
production companies]

Sample RDA records may be seen here: