Irish Newspaper Archive

Irish Newspaper Archives Procedures (RDA) 5 February 2015 The Irish Newspaper Archives would like full ISBD/AACR2 compatible/MARC21 records. INPA sends a spreadsheeet with titles and ISSNs to Matt. Matt sends the results of search to Tim. Username and password to access the archive: http://www.irishnewspaperarchives.com User: SLC01 Pass: SLC01 20 people may use the account MARC Data Elements (For questions about MARC fields, see MARC21 format for Bibliographic Data, http://www.loc.gov/marc/bibliographic/). For indicators, if there is no value, leave them blank rather than using # signs. Also do not use # in the leader, leave spaces blank. LDR/06 Type of record Use "a" for language material LDR/07 Bibliographic level Use "s" for serial; "i" for integrating resource Use code "i" for when more than one form of title is in one file under latest title. Do not use 310 $aContinuously updated. LDR/17 Encoding level Use blank or 1 Blank = full level 1 = full level, material not examined (for converted print records) LDR/18 Descriptive cataloging form Use "a" 001 SLC RSN 003 Control number SLC identifier 006 Additional material characteristics Use byte 00 = "m" for computer file/electronic resource Only first byte required 007 Physical characteristics Use byte 00 = "c" for electronic resource and byte 01 = "r" for remote access Only bytes 00 and 01 are required 008/bytes 00-05 Date entered System entered 008/06 Publication status Use "c" for currently published Use "d" for ceased publication Use "u" for unknown 008/7-14 Dates of publication Use bytes 7-10 for start date Use byes 11-14 for ending date (or 9999 to reflect currently published) Use dates of print publication, even if not all on the website. 008/15-17 + ie 008/18-19 Frequency/Regularity Code with fill character Leave in derived records 008/21 Type of continuing resource Use "n" for newspaper Use "p" for periodical 008/22 Form of original item Use blank 008/23 Form of item Use "o" for online electronic 08/24-32 Fixed field data elements Use blanks 008/33 Original alphabet or script of title Use blank 008/34 Entry convention Use 0 for successive entry 008/35-37 Language English = eng Irish = gle 008/38 Modified record Use blank 008/39 Cataloging source Use "d" for other 022 ISSN Use $a for EISSN Use $y for print ISSN 040 Cataloging source Use $aCaBNVSL$beng$erda$cCaBNVSL$dCaBNVSl for originals Add $dCaBNVSL for derives, removing any existing $d except DLC 041 Language(s) If coding more than one language, include 546. 043 Area If coding 043, include a 6XX$z 050 LC Call Number Class English newspapers in AN4$b.Cutter, Celtic newspapers in AN73 $b.Cutter This is AN divided like AP, the practice in some libraries. The alternative common practice, Cuttering AN first by place, then by title, would not work because we have editions of the same paper for different locations integrated by date. (LC has not created an AN newspaper schedule.) 082 DDC Class English Irish newspaper in 072, Celtic in 079.415 090$a$bINPA If no ISSN, leave blank; digits only of SLC RSN exported in 001 093$aINPA<date> 130 Qualified Uniform title Use as in SESS; do not use 130 casually, but if it is necessary to distinguish this newspaper from others. 210 Abbreviated title Do not enter, but leave in derived records 222 Key title Do not enter, but leave in derived records 245 $aTitle statement Transcribe as it appears on chief source. 245 $b Other title information Transcribe only if needed to clarify or support title proper Normally record subtitles only in 246 13 Omit 245$h GMD 245 $b Parallel title, initialism/acronym Enter parallel titles as per AACR2, Create 246 11 for parallel title, 246 13 for initialism/acronym 246 Variant title 246 11 $aParallel title. 246 1 $iNote$aTitle. 246 13 $aVariant title. Enter final perios as per SLC policy 247 Earlier title Use for earlier title(s), if one file under latest title 247 10 $aEarlier title$fv. and/or no., date. If separate files, use 780/785 (qv) If lacking earlier/later title(s) files, use 580 (qv). --Masthead. 250 Different editions for different places If separate files for different editions, create separate records with 250s. If different editions for different localities are integrated into one file use 500 (qv). 264 1 Publication information Record earliest publisher as 264 0 1, intermediate as 264 21, latest as 264 31. $a Place of publication SLC always transcribes or supplies jurisdictional qualifer using AACR2 abbreviations in 264$a, and never transcribes postal codes. $b Name of publisher Required $c Use dates of print publication, even if not all on the website. 264 2 $aDublin, Ireland :$bIrish Newspaper Archives,$ccurrent year If 264 1 $c is open, then 264 2 $c is open 300 Physical description $a PDFs (volumes) :$billustrations. "iillustrations" only if applicable 310 Current frequency Deduce from file if not stated Do not use Continuosly updated. 321 Former frequency If more than three, summarize as "Frequency varies". MARC21 Fields for RDA Content, Media Type, and Carrier Terms 336 $atext$2rdacontent 337 $aelectronic$21isbdmedia 338 $aonline resource$2rdacarrier 362 Numbering Contrary to AACR2, and following CONSER, use "Unformated style" even if issue one is consulted. Use indicator value "1" (Unformated). with format "Began with <Vol. and issue no.> (<year>), or "Began in <date>. Examples: 362 1 $aBegan with Vol. 7, no. 001 (2005). 362 1 $aBegan in 1998; ceased in 2002. 362 1 $aCeased with Vol. 10, no. 10 (2009). When the print version began earlier than the electronic version, the 362 should refer to the print version. Probably this is because the holdings of the electronic version are likely to expand to include earlier issues as time goes on. Using "Browse" to search the website makes it easier to see issue numbers. Notice that the button you want is on the left called "Browse archive". Then you can select the newspaper from a drop-down list. Then you can select the first and last issues from the calendar. In the case of complicated numbering, use 515, e.g.: 362 1 $aBegan with Vol. 1 (1920); ceased with New ser. v. 50 (1971). 515 $aOriginal series ceased with v. 20 (1920); new series began with vol. 1 (1921). Sometimes that starting date and issue may be difficult to find. Note that if you have uncertainly about the earliest issues you can just enter a year or a year with a question mark. So, some examples might be: 362 1 $aBegan with Vol. 1, no. 1 (1986). 362 1 $aBegan in 1986. 362 1 $aBegan in 1986? 362 1 $aBegan with Vol. 7, no. 001 (2005); ceased with Vol. 9, no. 004 (2007). 362 1 $aBegan in 1998; ceased in 2002. Transcribe data as found (standard abbreviations may be used) Required if known 5XX Notes Translate notes in non English laguges into English, although notes in for French items are in French for GLC. Since all GLC records are monographic, this will not cause a conflict. 500 General notes If different editions for different localities are integrated into one file use 500, e.g.: 500 $aIssued in separate editons for <Place>, <Place>, and >Place>. 500 Other notes Record later publishers 588 Source of description Record "Description based on:" and "title from" notes in the same field. Should be first issue available online, and *not* same as last issue consulted Examples: 588 $aDescription based on: Vol. 7, no. 001 (2005); title from title screen (Redalyc, viewed Sept. 23, 2009). 588 $aLatest issue consulted: Vol. 8, no. 003 (2006) (viewed Sept. 23, 2009). For the "588 $aDescription based on: ." note, cite the earliest available electronic issue. 588 Issue consulted Record "Latest issue consulted:" note Should be last issue available online, and *not* same as 1st issue used as basis for description Example: 588 $aLatest issue consulted: Vol. 8, no. 003 (2006) (viewed Sept. 23, 2009). For the "588 $aLatest issue consulted:" note, give the latest issue available on the website. 506 $aAccess restricted to authorized users and institutions. 515 Complicated numbering In the case of complicated numbering, use 515, e.g.: 362 1 $aBegan with Vol. 1 (1920); ceased with New ser. v. 50 (1971). 515 $aOriginal series ceased with v. 20 (1920); new series began with vol. 1 (1921). 530 Additional format 530 $aAlso available in print. Enter if applicable. 538 $aMode of access: World Wide Web. 580 Earlier/later titles note If lacking earlier/later title(s) file(s), use 580, e.g., "Incorporates <title>" --Masthead. If earlier titles are included in the file, use 247 (qv) If separate files, use 780/785 (qv) 6XX 0 LCSH Use class web, for full level record, use 2nd indicators 0, make sure is verified in library of congress authorities http://classificationweb.net/ Required 6XX 2 MeSH Assing 6XX 2 MeSH when 050 begins "R" 700/710 relator terms After added entries, enter following final mark of punctuation $e(s), and one or more RDA terms. {recede and separate $e's with commas. 710 Added entry - corporate name Corporate name or jurisdiction name. 710 2 $aIrish Newspaper Archives, Ltd, 4edistributor. 776 08 $iAlso issued in print:$t<Title> Examples: 776 08 $iAlso issued in print:$tArchivos en medicina familiar. 776 08 $iAlso issued in print:$tInternational journal of social health information management$x1942-9665$w(DLC) 2008214573 Note no comma after title Notice 2nd indicator 8 (no display constant) when text is in $i. 780/785 Earlier/later titles Use if doing successive entry for changed titles in different files. Cf 247 if single file under latest title; 580 note for earlier/later title(s) for which there is no file. 856 48 $zVendor's website:$uhttp://www.irishnewsarchive.com 990 Cataloguer's initials Send completed records to <gary@slc.bc.ca> Gary revises, exports online, and sends exported URL to <phillip@irishnewspaperarchives.com>; unexported URL to <matt@elrod.ca>

Rich sends invoices to: Irish Newspaper Archive Sttn: Phillip Martin Unit 2 St. Kierans Enterprise Center Furze Road Sandyford Industrial Estate Dublin 18 Ireland

Prices: INPA: $10.00 per MARC record Cataloguers: $6.00 per MARC record Revising: $2.00 per MARC record