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Canadian Law Symposia Index

WHO Code
KWIC
Address
SLC, 4493-B Lindholm Road
City
Victoria
State/Province
B.C.
Country
Canada
Zip/Postal Code
V9C-3Y1
Status
Current
RDA Procedures

CLSI PROCEDURES (RDA)

10 September 2013

SLC produces an index of papers delivered at Canadian law symposia
(CLSI). Originally this was a KWIC index print product, but is now a
remote electronic product of QuickLaw (LexusNexis). SLC sends MARC
records for symposia, with the paper titles and authors entered in
MARC field 695 (Key words).

For your assigned law symposia publishers, Google for their websites.
If there is a list of available symposia, print it out. (Tables of
contents may also be available on the website.) If not list is
available on the website, request from the publisher.

Search all 1986 and later symposia against the SLC OPAC. For any not
found, create a record if table of contents is on the website.
Otherwise request the table of contents from the publisher (explaining
that being in the Canadian Law Symposia Index on LexusNexis will
increase their sales).

CREATING A RECORD

Do a Z39.50 search for a record.

If no record is found, create a record.

Type (LDR/06):
a = language material

Bib lvl (LDR/07):
m = monograph

Enc lvl (LDR/17):
1 = abbreviated record

Des cat form (LDR/18)
i = ISBD

Date type (008/06):
s = single date

Date one (008/07-10):
Enter year of publication

Country (008/15-17)
Enter country/provincial code
Provinces (Canada):
abc bcc mbc nfc nbc nsc ntc nuc onc pic quc snc ykc
xxc = Canada, province unknown

Conference publication (008/29)
1 = conference publication

Language (008/35-37):
language of text or predominate language
eng = English
fre = French

Source (008/39):
d = local library

Variable Fields

020
International Standard Bibliographic Number (ISBN); if given on
card, usually last note (see 500). In MARC record, key without
hyphens.

040

Field 040 says $a who catalogued; $b in which language ($beng); $c who
made it machine readable; $d who finished the record; $e rules used.

040 $aCaBNVSL$beng$erda$cCaBNVSL$dCaBNVSL

If derived, remove $d except DLC, and add $dCaBNVSL

055 Canadian KF

If using a found record, add $dCaBNVSL to 040.

090 0$a$bKWIC

111
If what you have is conference proceedings, the name of the
conference is the prime entry. In a MARC record the name is followed
by $n(number :$ddate :$cPlace), or if no number, $d(date :$cPlace).
BUT 110$aCorporate Name.$bConference$n( ...

Since most law symposia are continuing legal education as opposed to
a conference producing proceedings, they are entered under title.
When in doubt, enter a 711.

245
The title as on the title page; use a ":$b" before subtitles,
"=$b" before a title in another language.

Use 1st indicator 0 for title main entry, 1 (for title added entry)
if there is a 1XX, 2nd indicator for number of spaces to be skipped
in filing, e.g., A = 2, An = 3, and The - 4, because of the space
following the initial article, e.g.: 245 04 $aThe defending of
clients charged with DUI.

246
Alternate title which represents the whole work, e.g.:
246 31 $aParallel title
246 14 $aCover title
246 15 $aAdded title page title
246 1 $iAt head of title:$aPhrase at head of title
1st indicator 3 means added entry, no note; 1st indicator 1
means added entry and note; the second indicator says which print
constant to use for the note; if no print constant is available,
use $i$a as shown. For cards see 740.

264
Imprint, e.g.:
264 _1 $aNew York, New York :$bPracticing Law Institute,$c2006.

Always give jurisdiction in 264$a. Do not transcribe (as LC does) postal codes as jurisdictions. Spell out in brackets if necessary.

300 $a1 volume (various pagings)

But if pages are numbered or there are illustrations:
300 $ax, 100 pages :$billustrations.

336 __ $atext$2rdacontent
337 __ $aunmediated$2rdamedia
337 __ $avolume$2rdacarrier

518
When and where the symposium was held, e.g.,
518 $aAugust 10, 2006, Toronto, Ontario.

695
Titles and authors of papers, e.g.:

695 49 $aThe law of torts.$xJones, Jim.

The first indicator "4" is for number of characters to be skipped in filing, the this case t h e + space. If there are no characters to be skipped, enter a zero [0] in this position.

The second indicator is always nine [9].

Enter the title as it appears using AACR2 rules of capitalization
(i.e., capitalize the first word and only those that would ordinarily be capitalized in a sentence). End the title with a period.

Authors for each paper are entered in $x. Enter last name, first name, initial(s). End with a period (if one doesn't follow an initial).

Do not do authority search for authors of papers in 695$x, as you do for 6XX and 7XX $a's; use the form in the table of contents.

If there are two or three authors, they are given in repeating $x, e.g.,:

695 49 $aThe law of torts.$xJones, Jim.$xSmith, Sam.

If there are more than three authors, only the first is given, e.g.:

695 49 $aThe law of torts.$xJones, Jim ... et al.

The "et al." is not in brackets because 695 is not a transcribed field.

Omit section titles, unless the paper title requires it to make sense, e.g.
Section title is Torts, paper title is Introduction, which would be
transcribed as "Torts : introduction".

Send completed records to <rich@slc.bc.ca> on a monthly basis, along with electronic invoice.

One SLC law firm client with multiple branches uses CLSI 695s in its OPACs.

Charged law firm, and paid cataloguer:

$10.00 per title. plus $1.00 for every 695 over 10.

The papers in the law symposia are indexed in SLC's Canadian Law Symposia Index on QuickLaw. If there is no holding library recorded, contact law firms whose members are among the speakers, or the publisher.