Sending Material for Cataloguing

To obtain MARC records for electronic resources, send us a spreadsheet with ISBN of original print version (if also in print form), eISBN, and DOI (if any,) with title and URL of the PDF or resource. 

If preferred, SLC cataloguers may be given access to the material to be catalogued on the client's website. (The MARC record may contain the URL you send for the PDF, or the URL of your website, as you choose.)

Many SLC clients provide us with their OCLC credentials so we can upload their records to Worldcat on their behalf, and include the assigned OCLC control number (OCN) in their MARC records.

For print materials, cataloguing is usually based on a photocopy or scan of the recto and verso of the title page. If the item lacks cataloguing in publication (CIP) on the verso of the title page, and the title is not explicit, the table of contents or first page of the preface may be included.

For nonbook materials, e.g., CD's, DVD's, photocopies or scans of covers and accompanying material.

Photocopies or scans of title pages (front and back) should have collation (number of pages or volumes) written on. Include "ill." if illustrated. Size need be given for photocopies only if the item is more that 28 cm; for smaller items we can measure the exposure.

Please add whether there is an index, and bibliographical references, with paging for a bibliography. Law firms may wish to add "Tables of cases and statutes."

In addition to ambiguous titles with no CIP (cataloguing in publication), you may include table of contents if you wish a contents note (505).

If item is a Canadian law symposia, please photocopy or scan the table of contents, for inclusion in the Canadian Law Symposia Index.

Variations on the collation include such forms as:

x, 100 p. : ill. ; 30 cm.
1 v. (various pagings) ;$c28 cm. [even if in binder, if not updated]
1 v. (loose-leaf) ; 28 cm. [if updated]
2 v. (x, 1105 p.) ;$c24 cm. [if continuously paged]
2 v in 1 ; 26 cm.
1 computer disc
1 PDF (123 pages) :$billustrations.
1 score (vi, 27 p.) + 10 parts
1 website
1 videodisc

SLC policy is to class all material in monograph numbers unless otherwise requested. If you wish an item to be in a collected number, or to have the same number as earlier editions or issues, note the number you wish.

If the photocopied or scanned material does not have the place it was produced, the publisher or printer, or the date of production, please give your best guesses. Dates may be guessed as [2004?] or [200-?]; please at least guess the decade.

When requesting added copies, added volumes, or changes, please include the RSN (001). A later copy of a title is assumed to be an added copy.

When no location is given, SLC assumes your main location in cases of multiple locations.

We have daily delivery by several couriers at our mountain top location. FedEx is particularly good in making deliveries. UPS and the Canada Post service are less good.

Photocopies may be mailed to:

Special Libraries Cataloguing
4493-A Lindholm Road
Victoria, BC, Canada
V9C 3Y1

MARC records may be sent to you via email, or made available to you for downloading from our website or FTP server, or sent to you on CD or USB flash stick.